Elected and Appointed Officials
- I certified my resolution but forgot to add someone. How do I update the resolution to include another person?
- Why do you need to know if the official participates in a timekeeping system?
- What if I make a mistake in my data entry?
- How do I update the status of one of our appointees who has left office?
- Do I have to enter the information from the resolution and certify it all at once or can it be saved?
- Where do I find a record of a resolution I previously certified?
- Why do you ask for both the member’s registration number as well as the last four digits of his or her Social Security number?
- Our payroll clerk currently submits our monthly reports via the Retirement Internet Reporting system (RIR) and also has access to our Salary Listing online. However, we have submitted the necessary username request form to allow our Clerk to the Board access to the EAOR program. Will the Clerk of the Board automatically then have access to the RIR system and the Salary Listing as well?
To add another individual once the resolution has been certified, simply create a new resolution and add that official. Please verify that the correct information is entered before certifying the new resolution. Once the data is entered, the resolutions are displayed based upon the resolution date that is entered for each official.
An elected or appointed official who is a member of the Retirement System and does not participate in your time and attendance system that tracks or verifies actual hours worked must maintain a record of his or her work-related activities (ROA) for a three-month period. If the official participates in a timekeeping system that shows hours worked, attests to the hours worked and maintains accruals, they do not need to maintain a record of work-related activities. The time reporting system is their record. A response of “No” to the “Yes / No” question indicates that a record of work-related activities should be completed by this official.
You cannot edit or delete information already submitted. Once a record has been certified, the only change that can be made is to make an official inactive. If you need to correct previously submitted information, you should contact us.
In order to change the status of an elected or appointed official, select the resolution from the “Resolutions on File” at the bottom of the Resolution page. That will display the list of elected and appointed officials who are part of that resolution. To the right of each official’s name is a “Make Inactive” link. Click on the “Make Inactive” link next to the official you wish to inactivate. A screen displaying the official’s information and a date field will appear. Enter the date the official became inactive then click on “Save and Close.”
A resolution will remain in progress until it is certified. When you sign in, any resolution that has not been certified will appear on the “Resolution” screen.
All existing and previous resolutions are located at the bottom of the “Create Resolution” page. They are listed by the resolution date. Any official who is inactive will also appear in a list at the bottom of this page.
Protecting the confidentiality of personal information in our possession is among our highest priorities. A member’s registration number is a unique number used only by the Retirement System. We ask for the last four digits of the member’s Social Security number in the event you don’t know the registration number, or the registration number is incorrect.
Our payroll clerk currently submits our monthly reports via the Retirement Internet Reporting system (RIR) and also has access to our Salary Listing online. However, we have submitted the necessary username request form to allow our Clerk to the Board access to the EAOR program. Will the Clerk of the Board automatically then have access to the RIR system and the Salary Listing as well?
No, the Clerk to the Board would only have access to the programs you designated on the username request form.