Elected and Appointed Officials Q & A

1. When does the governing board adopt a Standard Work Day and Reporting Resolution?
2. What is the time limit for filing a Standard Work Day and Reporting Resolution with the Office of the State Comptroller?
3. Where does the secretary or clerk post the Standard Work Day and Reporting Resolution?
4. How do I file the Standard Work Day and Reporting Resolution and Affidavit of Posting?
5. I’m concerned about supplying too much personal information about my employees when posting Standard Work Day and Reporting Resolution information. What should I do?
6. If one official submits a three-month log but others still have one-month logs on file, is it alright to submit one Standard Work Day and Reporting Resolution?
7. The elected board of supervisors in our county receive compensation from us, but they get paid by the respective towns in the county, as well. Do these officials have to prepare and submit separate records of work-related activities for both the county and the town? Would both the county and town have to pass the Standard Work Day and Reporting Resolution and submit separate Affidavits of Posting?

1. When does the governing board adopt a Standard Work Day and Reporting Resolution?

   The resolution must be adopted at the first regular meeting held after the first 180 days of a new term, or whenever a new elected or appointed office is established. The secretary or clerk of the governing board must publicly post the resolution for at least 30 days after adoption.

2. What is the time limit for filing a Standard Work Day and Reporting Resolution with the Office of the State Comptroller?

   The secretary or clerk of the governing board must file the resolution and an affidavit of posting with the Comptroller’s office within 45 days of adoption.

3. Where does the secretary or clerk post the Standard Work Day and Reporting Resolution?

   The resolution must be posted on the employer’s public website for at least 30 days. If a website isn’t available to the public, it can be posted on the official sign-board at the main entrance to the clerk’s office. Remember to file an affidavit of the posting when you file the resolution with the Comptroller’s office.

4. How do I file the Standard Work Day and Reporting Resolution and Affidavit of Posting?

   We have created an online service so you can electronically file the resolution and affidavit of posting. You can review questions about this online service entitled, "About the Elected and Appointed Officials Reporting (EAOR) Program."

   Here are samples of the standard work day and reporting resolution and affidavit of posting you can use as a guide.

5. I’m concerned about supplying too much personal information about my employees when posting Standard Work Day and Reporting Resolution information. What should I do?

   Before posting, you should black out or otherwise redact your employees’ personal information — such as Social Security numbers or Registration numbers — to protect their privacy and security.

6. If one official submits a three-month log but others still have one-month logs on file, is it alright to submit one Standard Work Day and Reporting Resolution?

   Yes. The resolution can reflect days worked based on one-month logs for some officials and three-month logs for others.

7. The elected board of supervisors in our county receive compensation from us, but they get paid by the respective towns in the county, as well. Do these officials have to prepare and submit separate records of work-related activities for both the county and the town? Would both the county and town have to pass the Standard Work Day and Reporting Resolution and submit separate Affidavits of Posting?

   Yes, based on their own employment relationship with each town and county, the elected and appointed official must prepare a record for three consecutive months within 150 days of the start of a new term or appointment. The official must then submit the record to the clerk or secretary of the governing board no later than 180 days of taking office. Further, each employer (the county and the town) should comply with the new regulation independently, as if they were not aware of the employment arrangement with the other entity. Each would have to prepare and submit separate Standard Work Day and Reporting Resolutions and Affidavits of Posting.

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