The Standard Work Day and Reporting Resolution
Just as hourly or salaried positions must have standard work days, elected and appointed officials must have them too. Without a standard work day, you cannot determine the correct number of days worked to report for an official. Since retirement benefits are based in part on service credit, correctly reporting the number of days these members work during a reporting period helps ensure the benefits they receive are accurate.
Your governing board establishes standard work days for your elected and appointed officials by adopting a resolution. The standard work day and reporting resolution (RS2417-A) must list the employee title and the number of hours in the standard work day for that title.
Each employee title (e.g. town clerk, town justice, etc.) must have a standard work day, even if you do not currently have an employee in that title. For Tier 2, 3, 4, 5 and 6 members, the minimum number of hours in a standard work day is six, while the maximum is eight.
You may establish several standard work days for different positions. For example, all elected officials may have a six hour standard work day, all clerical workers seven and a half hours, and all laborers eight hours. You may also establish several standard work days for the same title, depending on the job duties.
In addition to the employee title and standard work day, the resolution must:
- Identify the term of office and expiration for each elected and appointed official;
- Attest that each official has submitted a sample three-month Record of Activities (ROA) or time sheets of actual time worked; and
- Specify the number of days per month to be reported for each official based on his or her ROA.
The resolution must be adopted at the first regular meeting held after the first 180 days of taking office, or whenever a new elected or appointed office is established. The resolution must be posted on your public website for at least 30 days or, if a website isn’t available to the public, on the official sign-board or at the main entrance to the clerk’s office. An affidavit of the posting and a copy of the resolution must be filed with the Office of the State Comptroller within 45 days of adoption. Note: You may now certify your resolution electronically using our Elected and Appointed Online Reporting (EAOR) Program.