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New York State and Local Retirement SystemOffice of the State Comptroller - Home

Employer Reporting Basics

Membership Q & A

Q: What is the difference between a member’s Date of First Credited Service and Date of Membership?

A: A member’s date of membership is when they actually join the Retirement System; it’s the date their fax registration is received, the date of the telephone registration call, the date their application is received by us or the first day worked in a full-time. permanent 12-month position. The date of first credited service is when you first report that he or she is on your payroll, or when they receive credit for the non-member service purchased prior to their Date of Membership.

Q: What happens to employees who change participating employers or change from full to part-time work?

A: Retirement System membership and tier continue even if a member changes employers or goes from full to part-time status.

Q: Can an employee be a member of more than one retirement system at the same time?

A: Yes. For example, a police officer in PFRS takes a part-time job as a bus driver with a school district participating in ERS. The employee is eligible for an optional membership in ERS and, if he or she joins, the bus driver earnings would be reported to ERS.

Q: Do I report a member who is also employed by another participating public employer?

A: Members must be reported to the Retirement System for all public employment, including work with more than one employer. Even if a member works only part-time, if he or she is already a member, you must report salary and service on the monthly report. For example, if a member who is a full-time county employee begins an additional part-time job with a participating school district, the employee's days worked and salary in the school district must be reported.

Q: I have a permanent, full-time 12-month employee who is on probation. Is that employee an optional member until they have completed the probationary period?

A: No. Employees appointed to permanent, full-time positions are mandatory members regardless of whether they must complete a probationary period.