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Office of the New York State Comptroller’s Seal

NYS Comptroller

Thomas P. DiNapoli

Salary Listing and Prior Years’ Adjustments

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Overview

You can view your New York State and Local Retirement System (NYSLRS) Salary Listing and Prior Years’ Adjustments (PYA) online through the Salary Listing and Prior Years’ Adjustments application.

Salary Listing

The Salary Listing is a record of your employees who were members of NYSLRS during the last fiscal year (April 1, 2016 – March 31, 2017). This listing reflects the salary and days worked that you reported, and any adjustments processed through April 21, 2017. Any adjustments to Fiscal Year End (FYE) 2017 or previous fiscal years that are processed after April 21, 2017, will be reflected on your FYE 2018 Prior Years’ Adjustments report.

The following fields appear on your Salary Listing: Location Code, Report Code, Employer Name, Fiscal Year, Retirement System, Plan, Plan Description, Option 1, Option 2, Option 3, Tier, Registration #, Employee Name, Employee Salary, Days Worked and New Member Date.

Prior Years’ Adjustments

Prior years’ adjustments are triggered by salaries entered into an employee’s membership which were not previously reported through the monthly reporting process. They can be added if you submitted an Adjustment Report (RS2050) Adobe pdf. Our Arrears or Retirement Unit may also enter salaries they determine mandatory to a person’s membership if they find full credit wasn’t given. This action initiates a cost to you, the employer, for your share of contributions for these salaries, plus interest. An adjustment can also be triggered by an overpayment, which results in a refund credit plus interest.

The Prior Years’ Adjustments report, which is included in the Salary Listing application, reflects the adjustments submitted and posted to a member’s salary and service data through April 21, 2017. Contributions and interest are calculated on these adjustments, however, no money is due at this time. Any amount due will be noted on your 2018 Estimate, and due when you pay your 2018 Annual Invoice. Your Annual Invoice becomes available to you in November and must be paid either by December 15 or February 1.

Please review these adjustments to confirm they agree with your records.

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Viewing Your Online Programs

To view your Salary Listing or Prior Years’ Adjustments report, please log on to your online programs. Note: This is a secure site. You must have a Username and Password to enter. If you do not have a Username and Password, email the Employer Billing Unit or call the unit at 518-408-4214 or 518-474-4913.

Both the Salary Listing and the Prior Years’ Adjustments report give you the ability to download your data to an Excel spreadsheet file. If you don’t have Excel, please email the Employer Billing Unit or call the unit at 518-408-4214 for assistance with printing.

In order to view these programs, you will need internet access and a computer running either Microsoft Windows or Apple macOS. We test our applications in Microsoft Internet Explorer (IE) versions 9 and 10. If you use an earlier version, you may not be able to access this application or the application may not function properly.

If you are having trouble with IE, or your information doesn’t seem to be displaying properly, try using Google Chrome. Learn more about Google Chrome or download it for your computer.

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If Your Records Don’t Match

Salary Listings

If it appears that any member records may be in error, please prepare a Member Salary & Service Detail Request (RS2413) Adobe pdf listing the name, registration number and the last 4 digits of the Social Security number of the members involved, and send it to the Member & Employer Services Bureau at the Retirement System’s address. We will then send an individual breakdown for each of these members based on what we have on file, including the monthly amount of salary paid and days worked, as well as adjustments through the date of preparation. If there is an error in our records, you need to submit an Adjustment Report (RS2050) Adobe pdf and an Adjustment Report Label (RS2050-A) Adobe pdf.

Prior Years’ Adjustments

If you disagree with an adjustment appearing on the report, email the Employer Billing Unit. They will review any adjustments you feel are incorrectly listed on your report.

A prior years’ adjustment might be incorrectly listed on your report for some of these reasons:

  • Some adjustments are keyed into the computer system manually and there may have been an error in the employer location code that was entered.
  • The salaries entered were for employment that was earned through the Comprehensive Employment and Training Act (CETA) program.
  • The salaries entered were previously reported under a different registration number for the member.
  • The salaries entered were previously reported on a monthly report by you (it is your responsibility to supply proof of this).

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Plan Contribution Rates

In previous years, rates were provided with salaries to aid in the reconciliation calculation. Legislation that was enacted in July of 2015 requires us to use actual salaries rather than projected salaries when calculating invoices. This will eliminate the need for reconciliations and allow for improved budgeting and planning. You will not see a reconciliation on your 2018 Invoice because your 2017 Invoice was calculated using actual salaries.

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Decremented Salaries

Decremented salaries are salaries that are reported for members who withdraw, transfer, retire or die during the fiscal year billing period.

Chapter 94, Laws of 2015 allows for billing based on actual salaries rather than estimated salaries. Decremented salaries are pensionable earnings and will be included in your estimate, projection and annual pension contribution calculation going forward. Your last projection, provided in September 2016, was based on salaries your employees actually earned for State fiscal year April 1, 2015 – March 31, 2016. The inclusion of pensionable decremented salaries is taken into account when plan rates are calculated.

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Contact Us

For more information, please email the Employer Billing Unit or call the unit at 518-408-4214 or 518-474-4913.

(Rev. 6/17)

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