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Employer E-News Archives — 2011

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December 2011

Hot Topics

New Law to Help Protect Pension Fund from Abuse The recently enacted Public Integrity Reform Act (Chapter 399, Laws of 2011) includes provisions for holding government officials who violate the public trust accountable for their actions. The new law affects public officials who join the Employees’ Retirement System (ERS) on or after November 13, 2011. Under certain circumstances, public officials convicted of a felony related to their public office will either receive a reduced pension, or forfeit their pension. Read more about the Public Integrity Reform Act.

Heads Up

Tier 5 Overtime Limits For 2012, the limit on overtime that can be reported to the Retirement System for ERS Tier 5 members will be $15,913.50. Overtime paid above that limit cannot be used in a pension calculation and should not be reported. Since overtime limits for PFRS Tier 5 members are determined differently, please continue to report all overtime paid to those members. If you have questions about reporting information for your Tier 5 employees, check out our Tier 5 Benefit Information Employer FAQs or email our Employer Services Bureau.

By the Way: The Elected and Appointed Officials Reporting program (EAOR) lets you submit the Standard Work Day & Reporting Resolution and Affidavit of Posting online. This program is for non-State employers of elected and appointed officials. If you haven’t already signed up, take a few minutes to learn about the program.

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November 2011

Hot Topics

Reporting Requirements for Your Newly Elected/Appointed Officials Do you have any elected or appointed officials who will be starting a new term next year? Then you should be aware of the reporting requirements to make sure they receive appropriate service credit while in office. Find out more on our Elected and Appointed Officials webpage.

Heads Up

Your Annual Invoice You should have received your annual invoice this month. Remember, you have the option to prepay a discounted amount if you do so by December 15, 2011. If you do not prepay by December 15, the full amount of your invoice must be received by February 1, 2012. If the prepayment is received after December 15, but prior to February 1, it will be applied to the February 1 invoice amount. The difference between the December 15 payment and the February 1 payment with interest will still be due. If you would like help reviewing your invoice, see our Invoice Tutorial.

By the Way: The Retirement Adjustment Reporting (RAR) system allows you to submit online adjustments to your employees’ previously reported days worked, salary and contributions. In most cases, you won’t have to submit the paper adjustment report form to us. If you submit your monthly report online, you can use the RAR system. Take a few minutes to learn about the program.

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October 2011

Hot Topics

Annual Invoice Arriving Soon Your annual invoice will arrive in November. You can either pay a discounted amount by December 15, or pay the full amount of your invoice, due February 1, 2012. Read “What Every Employer Should Know: Your Annual Estimate and Invoice” for more information.

Latest Employer Forum, Other Newsletters on the Web The Fall 2011 edition of Employer Forum Adobe pdf is available to view online. It includes important information about several new retirement-related laws. Also, the Fall 2011 member editions of The Update Adobe pdf and The Sentinel Adobe pdf are available. Please forward this to your employees or let them know they can find these issues on our website.

Heads Up

Tax Change for PFRS Tier 3 and 5 Mandatory Contributions A new law will affect the mandatory 3 percent contributions of your Tier 3 and 5 Police and Fire Retirement System (PFRS) members. Currently, contributions from members who are covered under Articles 14 and 22 are deducted after tax. The new law allows these contributions to be deducted before federal tax, according to Internal Revenue Code Section 414(h), just as they currently are for your Tier 3, 4 and 5 members in ERS. These changes won’t go into effect until they are approved by the IRS, so we’ll notify you when that happens.

By the Way: The Employer Projections & Rates (EPR) application allows you to view your current projections and plan rates online. If you haven’t already signed up, take a few minutes to learn about the program.

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September 2011

Hot Topics

Submit Your Monthly Reports On Time You need to submit your monthly report and payment to us by the seventh day of the month following the reporting period. When we receive reports on time, we can process them promptly and resolve any problems before the end of the month. Review our Monthly Reporting page for more information about how you can submit your reports.

Heads Up

New Employer Projections & Rates (EPR) App and FAQs Our Employer Projections & Rates (EPR) application allows you to view your 2013 projections and plan rates online. If you have questions about using the EPR application, our EPR FAQs can help. These FAQs explain how to read the projections, as well as the technical requirements for viewing them.

By the Way: The Internet Salary Listing is a record of your employees who were members of the Retirement System at the end of each fiscal year. The Listing gives you the ability to download your data to a spreadsheet file. If you haven’t already signed up, take a few minutes to learn about the program.

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August 2011

Hot Topics

2013 Contribution Rates Announced Your annual contribution rates are now available on the Employer’s page of our website. They contain the rates for 2013, so you can prepare your budget in advance. To learn more about how contribution rates are determined, please see the contribution rates section of the presentation, What Every Employer Should Know.

Find Retirement Forms Online You can find the most up-to-date versions of all Retirement System forms on our Forms page. If you or your employees need a form, you can print it directly from our website. If you have older versions of the forms, think green and recycle them.

Heads Up

New Revisions to Employer’s Guide We’ve updated our Employer’s Guide Adobe pdf to include all the latest Retirement System information you need to know. From Tier 5 benefits to monthly reporting, this is an excellent resource to help you understand your role as an employer and educate your employees about their benefits.

By the Way: The Post-Retirement Reporting (PRR) program allows school districts and BOCES to report all public retirees on the payroll, and to notify the Retirement System when a NYSLRS retiree exceeds the Section 212 earnings limit. If you haven’t already signed up, take a few minutes to learn about the program.

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August 5, 2011 — Special Edition

Filing Period for Retirement Applications Changed

A new law has reduced the number of days a service retirement application must be on file with the Retirement System. Chapter 375, Laws of 2011, allows members to file for service retirement only 15 days prior to their date of retirement. Previously, an application had to be on file at least 30 days. The maximum number of days an application can be on file remains 90 days. The 15-day minimum filing period is effective August 3, 2011.

With the new 15-day minimum filing period, it’s even more important for you to know as early as possible that an employee has filed for retirement. While our first step is always to send a notice, if you still receive those notices by mail, it can take three to five business days for our letter to reach you. We understand how urgently you need this information, so we want to remind you that you can receive email notices the very next day with our Retiring Employees Acknowledgement Program (REAP).

REAP enables you to designate one or two individuals to receive email notices of employee retirements. In addition, you can submit the Statement of Accrued Payments and Leave Credits Report (final employee service, salary, and accrual information) online. If any adjustments or corrections are needed, those can be done online as well.

If you are not already enrolled in REAP, we encourage you to visit our website to learn more about the program, or download the registration form. If you have questions, you can email us at REAP@osc.state.ny.us or call us at 518-402-2677.

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August 5, 2011 — Special Edition

New Loan Program for Tier 3 and 5 Police and Fire Retirement System Members

A new law allows Tier 3 and Tier 5 Police and Fire Retirement System (PFRS) members, covered by Article 14 and 22 benefits, to borrow against their contributions. Chapter 171, Laws of 2011, effective July 20, 2011, established this new loan program.

We expect to begin processing these loans in early December 2011. Any applications received in advance will be held until that time. To apply, members must submit a Tier 3, 4 and 5 Loan Application (RS5025-A) Adobe pdf. If a member submits an application in advance and subsequently wishes to cancel it before the loan is processed, the member can fax us at 518-486-9877 or write to us at:

New York State and Local Retirement System

110 State Street

Albany, NY 12244

Tier 3 and Tier 5 PFRS members (Article 14 and 22 benefits) can find loan eligibility requirements and information on our website.

If you or your employees have questions about this new loan program, please contact our Call Center.

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July 2011

Hot Topics

2011 Employee Salary and Service Listings Now Available The salary and service listings for the fiscal year ending March 31, 2011 are now available to view online. If you are unfamiliar with this program, you may find our Salary Listing Frequently Asked Questions helpful.

Heads Up

Get Your Username and Password Last month, we told you about a new online tool you can use to view your projection and rates. As with our other online programs, you will need a username and password to log on to the secure portions of the site. If you already use the Salary and Service Listing, you will automatically be given access to this new program. Email our Employer Services Bureau if you don’t have a username and password.

By the Way: The Post-Retirement Reporting (PRR) program allows school districts and BOCES to report all public retirees on the payroll, and to notify the Retirement System when a NYSLRS retiree exceeds the Section 212 earnings limit. If you haven’t already signed up, take a few minutes to learn about the program.

Sign up to receive emails on other topics of interest from the Comptroller’s Office.

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June 2011

Hot Topics

Member Annual Statement Mailing The mailing of this year’s member annual statements should be completed by mid-July. If you experience any problems with the mailings or you have a question, please email our Employer Services Bureau.

Heads Up

Coming Soon: View Employer Projections & Rates Online We’re developing a new online tool you can use to view your 2013 Projections and Rates. This tool will eventually phase out the mailing of rates and projections, reducing paper usage and getting you the information you need sooner. Keep reading E-News for updates.

By the Way: The Post-Retirement Reporting (PRR) program allows school districts and BOCES to report all public retirees on the payroll, and to notify the Retirement System when a NYSLRS retiree exceeds the Section 212 earnings limit. If you haven’t already signed up, take a few minutes to learn about the program.

Sign up to receive emails on other topics of interest from the Comptroller’s Office.

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May 2011

Hot Topics

Latest Employer Forum, Other Newsletters on the Web The Summer 2011 edition of Employer Forum Adobe pdf is available to view online. Now you’ll be able to read about a number retirement procedures you need to know. Also, the Summer 2011 member editions of The Update Adobe pdf and The Sentinel Adobe pdf are available. Please forward this email to your employees or let them know they can find these issues on our website.

Heads Up

Updated Salary and Service Listings Coming Soon We’ll be removing the salary and service listings for the fiscal year ending (FYE) March 31, 2010, and replacing them with the FYE March 31, 2011 listings in late June. If you don’t have access to our online listings and want to view your employees’ 2010 information, email our Employer Billing Unit as soon as possible. The Employer Billing Unit will provide you with a form to complete in order to get a user name and password to access your web listings.

By the Way: By participating in the Retiring Employees Acknowledgement Program (REAP), you can receive email notices of pending employee retirements and report final employee service, salary, and accrual information online. If you haven’t already signed up, take a few minutes to learn about the program.

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April 2011

Hot Topics

Dissolving or Consolidating a Municipality Any municipality that is going to dissolve or consolidate with another local government must notify the Retirement System. Outstanding employer contributions have to be paid, and legal proof of the consolidation or dissolution should be provided to us. In some cases, changes to the plans available to employees as a result of a merger of municipalities will have to be made. Email our Employer Services Bureau if you have questions.

Heads Up

Member Annual Statements Coming Soon The Member Annual Statement (MAS) mailing will begin in mid-to-late May, and generally takes six weeks. When you distribute the Statements to your employees, please remind them to make sure their information is correct. They should contact us for most changes, but if they believe there’s an error in their reported salary, they should speak with you. If changes should be made, you’ll need to send us adjustments.

By the Way: By participating in the Retiring Employees Acknowledgement Program (REAP), you can receive email notices of pending employee retirements and report final employee service, salary, and accrual information online. If you haven’t already signed up, take a few minutes to learn about the program.

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March 2011

Hot Topics

Who Can Join the Retirement System? Do you know which of your employees are eligible for membership in the Retirement System? Our presentation, Employer Reporting Basics, can help you find out, and show you how to register them.

Heads Up

Update Your Employer Contact Information It’s important that we have your correct contact information on file in case we need to communicate with you. Last month, we mailed you a letter asking to confirm or update your current contact information. Please return this information as soon as possible so our records are accurate.

By the Way: The Elected and Appointed Officials Reporting program (EAOR) lets you submit the Standard Work Day & Reporting Resolution and Affidavit of Posting online. This program is only for non-State employers of elected and appointed officials. If you haven’t already signed up, take a few minutes to learn about the program.

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February 2011

Hot Topics

Your Employees’ Tier Status and Registration Numbers When you register employees with the Retirement System, we assign each employee a registration number that you need to include on your monthly report. You can also use this number to determine tier status. Take a look at our membership tier chart for more information.

Heads Up

Sorting Out the Member Annual Statements It’s time to start thinking about this year’s Member Annual Statements. Each year, we use information from your March report to determine how your employees’ statements are sorted. If you do not indicate your preference, they will be sorted by registration number. Please refer to our February letter for detailed instructions. This service is not available for State agencies or manual reporters. Please email our Employer Services Bureau if you have any questions or need technical assistance.

By the Way: The Elected and Appointed Officials Reporting program (EAOR) lets you submit the Standard Work Day & Reporting Resolution and Affidavit of Posting online. This program is only for non-State employers of elected and appointed officials. If you haven’t already signed up, take a few minutes to learn about the program.

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January 2011

Hot Topics

Updated Member Withdrawal Application Now Available We have updated our Withdrawal Application (RS5014) Adobe pdf. Several changes have been made to this form and a notarized signature is no longer required. If you have older versions of this form, please recycle them. Otherwise, you can download the latest version of this and other forms from our Forms Index page.

Heads Up

New Consultation Site Schedule Online The January — June 2011 Consultation Site Schedule (VO1722) is now available on our website. Be sure to let your employees know about these new dates so they can schedule appointments accordingly.

By the Way: The Elected and Appointed Officials Reporting program (EAOR) lets you submit the Standard Work Day & Reporting Resolution and Affidavit of Posting online. This program is only for non-State employers of elected and appointed officials. If you haven’t already signed up, take a few minutes to learn about the program.

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