Changes to Reporting Requirements
Since 1976, elected and appointed officials who are Retirement System members and do not maintain records of time actually worked have been required keep a record of their work-related activities (log) and submit it to their employers. To help ensure elected and appointed officials receive appropriate service credit, changes and additions were made to the process of determining days worked by these members. The chart below summarizes the differences in recording and reporting requirements.
Comparison of Old vs. New Regulation 315.4
| OLD: |
Prepared one-month log of time worked |
| NEW: |
Prepare three-month log of time worked |
| OLD: |
Submitted log to legislative body |
| NEW: |
Submit log to clerk of legislative body |
| OLD: |
Not specified |
| NEW: |
Log and resolution must be submitted following new election or appointment |
| May attest that previous log is still valid for up to eight years |
| May submit new log if previous log is not representative |
| OLD: |
Legislative Body passed standard work day resolution |
| NEW: |
Legislative Body passes standard work day and reporting resolution which:
- Cites the expiration date of each term/appointment
- Attests that the time record has been received
- Specifies how many days will be reported for each official (based on log)
|
| OLD: |
Not specified |
| NEW: |
Resolution to be posted on governing body’s public website for at least 30 days |
| Standard Work Day and Reporting Resolution provided to the State Comptroller |
| Clerk or secretary retains copy of time logs for at least 10 years |
