Understanding Your Responsibilities
The Standard Work Day and Reporting Resolution
Just as hourly or salaried positions must have standard work days, elected and appointed officials must have them too. Without a standard work day, there’s no way your employer can determine the correct number of days you worked to report to the Retirement System. Since days worked are the basis for service credit and retirement benefits are based in part on service credit, it’s critical that the reported number of days worked are accurate.
The governing board establishes standard work days by adopting a standard work day and reporting resolution . The resolution must list the employee title (e.g. town clerk, town justice, etc.) and the number of hours in the standard work day for that title. For Tier 2, 3, 4, 5 and 6 members, the minimum number of hours in a standard work day is six, while the maximum is eight.
An employer may establish several standard work days for different positions. For example, all elected officials may have a six hour standard work day, all clerical workers seven and a half hours, and all laborers eight hours. An employer may also establish several standard work days for the same title, depending on the job duties.
In addition to the employee title and standard work day, the resolution must:
- Identify the term of office and expiration for each elected and appointed official;
- Attest that each official has submitted a sample three-month record of activities (ROA) or time sheets of actual time worked; and
- Specify the number of days per month to be reported for each official based on his or her ROA.
The resolution must be adopted at the first regular meeting held after the first 180 days of a new term, or whenever a new elected or appointed office is established. The resolution must be posted on the employer’s public website for at least 30 days or, if a website isn’t available to the public, on the official sign-board or at the main entrance to the clerk’s office. An affidavit of the posting and a copy of the resolution must be filed with the Office of the State Comptroller within 45 days of adoption.