Understanding Your Responsibilities
The Standard Work Day and Reporting Resolution
Just as hourly or salaried positions must have standard work days, elected and appointed officials must have them too. Without a standard work day, there’s no way your employer can determine the correct number of days you worked to report to the Retirement System. Since days worked are the basis for service credit and retirement benefits are based in part on service credit, it’s critical that the reported number of days worked are accurate.
The governing board establishes standard work days for each position. For Tier 2, 3, 4, 5 and 6 members, the minimum number of hours in a standard work day is six, while the maximum is eight. The board also adopts a resolution [Sample Standard Work Day and Reporting Resolution for Elected and Appointed Officials (RS2417-A)] . The resolution must, in addition to other information, list the employee title (e.g. town clerk, town justice, etc.) and the number of hours in the standard work day for that title.
An employer may establish several standard work days for different positions. For example, all elected officials may have a six-hour standard work day, all clerical workers seven-and-a-half hours, and all laborers eight hours. An employer may also establish several standard work days for the same title, depending on the job duties.
In addition to the employee title and standard work day, the resolution must:
- Identify the first and last name of the official;
- Identify the last four digits of the official’s Social Security number;
- Identify the official’s registration number;
- Indicate if the official is in Tier 1;
- Identify the beginning and end date of each elected and appointed official’s term of office;
- Indicate that each official has submitted a sample three-month Record of Activities (ROA) by specifying each official’s ROA results, or in the event an ROA was not submitted, the resolution must so indicate.
The resolution must be adopted at the first regular meeting held after an ROA is submitted. The resolution must be posted on the employer’s public website for at least 30 days or, if a website isn’t available to the public, on the official sign-board or at the main entrance to the clerk’s office. The publicly posted copy must not reveal the official’s Social Security number or registration number. The resolution must be filed with the Office of the State Comptroller within 15 days after the posting period ends.