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What's Next

New York State is scheduled for implementation of complete cutover to the Statewide Financial System in April 2012. This is an exciting time for the State and its vendor partners. This system will bring increased efficiency to NYS financial practices. Below are some key dates on which this implementation will affect vendors. Please check back often to get the latest information.

  • April 1-12, 2012 – New York State will be converting from the legacy central accounting system to the new Statewide Financial System. Because of the conversion, only mandatory and emergency payments will paid during this time.
  • April 15, 2012 - Statewide Financial System Go-Live - The Statewide Financial System will begin full scale operations. The Vendor File information will be used in the processing of vendor payment transactions. All vendors registered for Vendor Self Service will be able to view status information for invoices processed after April 1, 2012.

What's Happened

In January 2011, the Statewide Financial System (SFS) went live with the New York State Centralized Vendor File. The Vendor File is the new centrally managed database of State vendors that eliminates duplicate records, increases efficiency and improves reporting on State vendor activities.

As part of the SFS implementation, the New York State Vendor Self Service (eSupplier) went live in the Spring of 2011. Upon registration in the Vendor File, vendors are provided credentials to access New York State Vendor Information through eSupplier, the Vendor Self Service portal. Here, vendors are able to maintain their addresses and contact information. After the Statewide Financial System Go-Live, vendors will be able to access information about their purchase orders, invoices and payments.

Other Resources

NYS Vendor Management