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Office of the New York State Comptroller

Statewide Financial System for New York State

 

Vendor Guide to New York State’s Centralized
Vendor Management Processes

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Introduction

Open/Close Introduction

  New York State’s implementation of a Statewide Financial System (SFS) provides many benefits to the State and its vendors. One of the benefits of SFS is the establishment of the New York State Vendor File, a centralized repository to maintain timely and reliable information on all vendors registered to do business with the State. The Office of the State Comptroller’s Bureau of State Expenditures created the Vendor Management Unit (VMU) to manage this file.

The purpose of this manual is to provide the information and guidance vendors need to register with the State and update their information after they are registered.
 
The VMU has created this manual in a format that allows vendors to navigate based on specific questions in order to seek out specific answers. Please email any additional questions or suggestions for improvements to this page to VMU@osc.state.ny.us.
 
Thank you for doing business with New York State.

Open/Close What Is a New York State Vendor?

  A New York State vendor is any business entity, individual, not-for-profit, municipality/local government, or school district that provides goods or services to, has an ongoing relationship with or receives payment from New York State.

Open/Close What Is the New York State Vendor File?

  The New York State Vendor File is a centralized database of all vendors that provide goods or services to, have an ongoing relationship with or receive payment from New York State. The file identifies each vendor by a State-assigned ten-digit vendor number instead of by its federal Tax Identification Number, which is currently used by New York State.
 
The New York State Vendor File standardizes vendor information for all State Business Units. This will help reduce payment-processing time, allow vendors to manage their own State vendor records and improve vendor reporting.

Open/Close Must a Business Register Prior to Bidding on State Contracts?

  The Vendor Management Unit’s policy is that Business Units will not initiate vendor registration for potential bidders. A State Business Unit will initiate vendor registration when it intends to enter into a business relationship with a bidder that is not already a registered New York State vendor.

Close Who Manages the New York State Vendor File?

  The Office of the State Comptroller’s Bureau of State Expenditures created the Vendor Management Unit (VMU) to manage the Vendor File. The VMU is responsible for the daily operations, maintenance and audit of all vendor records. The New York State Business Units are responsible for collecting and submitting vendor data to the VMU for vendor registration. The VMU will issue the vendor a New York State Vendor ID when review of the data is completed.

Open/Close Who Maintains the Data on the New York State Vendor File?

  Vendors that receive New York State Vendor IDs will be responsible for ensuring the accuracy of their data on the Vendor File. This information includes legal business name, address, contact information and banking information. It is important all information is correct for payment processing. When changes are necessary, the vendor must take the appropriate steps to update and/or correct the data on the Vendor File. (Refer to Maintenance for instructions.)


Registration

Open/Close How Do I Become a Registered New York State Vendor?

  To establish the New York State Vendor File, the Vendor Management Unit pre-populated the file with a core set of data provided by existing vendors. Vendors that provided this data are currently registered and have been assigned New York State Vendor IDs. These vendors will not need to register again. (Refer to How Do I Know if I Have a New York State Vendor ID to confirm your registration.)

State Business Units will initiate the vendor registration process when they want to do business with an entity that is not a registered New York State vendor. The New York State Business Unit will contact the vendor to collect the information necessary to enroll the vendor in the New York State Vendor File.

Open/Close What Information Is Needed to Become a New York State Vendor?

  New York State Business Units will work with vendors with which they are doing business to determine if the vendor is registered on the New York State Vendor File. If the vendor is not a registered New York State vendor, the agency is responsible for collecting the necessary data to add a new vendor to the New York State Vendor File. The Office of the State Comptroller has created a New York State Substitute Form W-9 for vendors to submit to the requesting New York State Business Unit when registering to become a New York State vendor. The New York State Substitute W-9 form requires the legal name of the vendor, the federal Tax Identification Number (TIN), the remittance address and contact information for the vendor. The New York State Substitute W-9 form is the only documentation New York State will accept to register a vendor.

The Vendor Management Unit (VMU) relies on the State Business Units to obtain a completed Substitute Form W-9 for any vendor not already registered with a New York State Vendor ID. Any vendor that wishes to do business with New York State must complete the Substitute Form W-9 and submit it to the requesting New York State Business Unit for processing.  
 
The State Comptroller is responsible for accurate tax reporting of all reportable disbursements made through the Statewide Financial System. The VMU uses the data collected on the New York State Substitute Form W-9 to validate your TIN. This ensures the accuracy of information contained in the Vendor File and avoids backup withholding. (Refer to What is Backup Withholding? for more information.) If you are a foreign vendor, refer to Foreign Vendors for information on the registration process.

Once a vendor has submitted a Substitute Form W-9 and has received a New York State Vendor ID, there is no need to resubmit additional Substitute W-9 forms when doing business with other New York State Business Units. Vendors will use the issued New York State Vendor ID when doing business with all New York State Business Units.

Open/Close What Is a Valid Federal Taxpayer Identification Number (TIN)?

  As part of the New York State vendor registration process, the Vendor Management Unit requires a valid United States-issued TIN and Legal Business Name. A valid TIN is a Social Security number, an Employer Identification Number or an Individual Taxpayer Identification Number. 

Vendors are required to have valid TINs in order for New York State to comply with the Internal Revenue Service federal reporting regulations. The State Comptroller is responsible for accurate tax reporting of all reportable disbursements made through the Statewide Financial System. The VMU uses the data collected on the New York State Substitute Form W-9 to validate your TIN. This ensures the accuracy of information contained in the Vendor File and avoids backup withholding. Refer to What is Backup Withholding? for more information.)

Each foreign vendor doing business with New York State is required to have a United States-issued TIN or have a valid exemption. (Refer to Foreign Vendors for information on this process.)

Open/Close What If I Do Not Have a Federal Tax Identification Number (TIN)?

  All vendors, except foreign vendors with valid exemptions, are required to have valid United States-issued TINs to become New York State vendors. A valid TIN is necessary in order for New York State to comply with the Internal Revenue Service (IRS) federal reporting regulations.

If you need to obtain a TIN, contact the IRS directly to apply. Apply online at www.irs.gov or call toll-free (800) 829-4933. International applicants must call the IRS at (215) 516-6999 (not toll-free). If you are a foreign vendor, refer to Foreign Vendors doing Business with New York State.

Open/Close How Do I Know If I Have a Registered New York State Vendor ID?

  The Statewide Financial System (SFS) Program will send an email to the designated vendor contact on file containing the issued New York State Vendor ID and instructions for initial login into the Vendor Self Service portal, when available.
   
A vendor that knows it has been issued a New York State Vendor ID but does not know what it is can:

  • contact the New York State Business Unit with which it wants to do business to get assistance in obtaining the issued New York State Vendor ID or
  • contact the SFS Help Desk:
Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Open/Close What If I Did Not Receive an Email Notifying Me of My New York State Vendor ID?

  Any vendor that submitted a New York State Substitute Form W-9 to a New York State Business Unit and has not received notification of its Vendor ID via an email or letter should:


    • contact the New York State Business Unit with which it wants to do business to get assistance in obtaining the issued New York State Vendor ID or
    • contact the SFS Help Desk:
    Phone: (855) 233-8363 or (518) 457-7717
    Email: helpdesk@sfs.ny.gov

Open/Close What Are Some Potential Problems When Registering for a New York State Vendor ID?

  The New York State Business Unit will contact each vendor with any problems that occurred during the registration process.

    • As part of the New York State vendor registration process, the Vendor Management Unit (VMU) requires a valid United States issued federal Tax Identification Number (TIN) and Legal Business Name. New York State Business Units monitor the system for any invalid Name and TIN combinations and will contact the vendor to resolve any problems.
    • Business Units cannot add a vendor to the vendor file if the TIN is already associated with a registered vendor. If the name of the vendor is different from the name on the vendor file associated with the TIN the Business Unit will contact the (VMU). The VMU will review the vendor to determine if the vendor is a complex entity with multiple divisions, which operate independently under different names using the same TIN. Upon making a determination, the VMU will inform the Business Unit and/or vendor of their Vendor ID(s).
    • To complete the New York State vendor registration process, all vendors will go through the federal Financial Sanctions match process before approval and activation on the Vendor File. During this process, if any issues arise, the Vendor Management Unit will contact the vendor to resolve any problems.

     

Open/Close What If My Federal Tax Identification Number (TIN) Was Not Validated by the Internal Revenue Service (IRS)?

  As part of the registration process, the Vendor Management Unit submits each vendor’s TIN and Legal Business Name to the Internal Revenue Service (IRS) for validation. The IRS validates that the TIN was issued for the Legal Business Name the vendor provided to New York State. If the VMU cannot validate this information with the IRS, the vendor will be notified. It is the vendor’s responsibility to resolve any issues pertaining to validation.

To resolve any issues with validation, do the following:

  • If the TIN submitted is an Employer Identification Number (not a Social Security number), contact the IRS Business & Specialty Tax Line at (800) 829-4933.
  • If the TIN submitted is a Social Security number, contact the Social Security Administration at (800) 772-1213.
Once your issue is resolved, provide the corrected information to the New York State Business Unit with which you are doing business.   


Foreign Vendors

Open/Close What Is a Foreign Vendor?

  A foreign vendor can include a corporation that was created or organized outside the United States and has a legal address outside the United States, or an individual whose permanent residence is outside the United States.

It is critical the Vendor File contains the information that Business Units need in order to administer an approved contract, create a purchase order or process a payment in the Statewide Financial System (SFS). All vendors, including foreign vendors, must be registered with New York State and included in the Vendor File.

Open/Close How Do Foreign Vendors Register with New York State?

  The State Comptroller is responsible for accurate tax reporting of all reportable expenditures made through the Statewide Financial System. When registering a foreign vendor, the Vendor Management Unit uses the Foreign Vendor Registration Request Form completed by the New York State Business Unit, in conjunction with the appropriate Internal Revenue Service (IRS) Form W-8 or Form 8233, to ensure accuracy of information contained in the Vendor File and to avoid backup withholding. (Refer to Am I Exempt from Backup Withholding?) Any foreign vendor that wishes to do business with New York State must complete the IRS Form W-8 or Form 8233. The Office of the State Comptroller relies on the State Business Units to obtain a completed IRS form for any vendor not already registered with a New York State Vendor ID.*


The available IRS forms for foreign vendors are as follows:

Form W-8 ECI – Certificate of Foreign Person’s Claim for Exemption From Withholding on Income Effectively Connected With the Conduct of a Trade or Business in the United States

Form W-8 BEN – Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding

Form W-8 EXP – Certificate of Foreign Government or Other Foreign Organization for United States Tax Withholding

Form W-8 IMY – Certificate of Foreign Intermediary, Foreign Flow-Through Entity, or Certain US Branches for United States Tax Withholding

Form 8233  – Exemption From Withholding on Compensation for Independent (and certain dependent) Personal Services of a Nonresident Alien Individual

* Please note, if you have submitted the appropriate forms and have received a New York State Vendor ID, there is no need to resubmit additional IRS forms when doing business with multiple New York State Business Units. You will use the issued New York State Vendor ID when doing business with all New York State Business Units.
The appropriate IRS forms must be submitted to the requesting New York State Business Unit for processing.


New York State Vendor Self Service

Open/Close New York State Vendor Self Service

 
New York State Vendor Self Service is the online application a vendor can use to maintain addresses, contact information, and inquire about the status of a purchase order, invoice or payment. This online application is the preferred method to perform maintenance to a vendor’s New York State vendor account information on the Vendor File.

Upon registration to the NYS Vendor File an email will be sent to each vendor with instructions on how to enroll in the online Vendor Self Service application.

All vendors that provided core data including email address used to pre-populate the Vendor File have been sent an email with instructions on how to enroll in the online Vendor Self Service application. 

If the email with instructions on how to enroll in the online Vendor Self Service application was not received, the vendor should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Open/Close Enrollment

Open/Close How Do I Enroll in New York State Vendor Self Service?

 
Each registered New York State vendor will receive an email that will include its New York State Vendor ID and instructions on how to enroll in the online Vendor Self Service application.
 
The email will include the following information needed to enroll in Vendor Self Service:

  • Web address of self-service screen
  • Temporary Login User ID
  • Temporary Login Password
  • Registration code
  • New York State Vendor ID
In order to complete the enrollment process, each vendor will be asked to accept the Terms of Service in order to enroll. The vendor will also be prompted to create a user ID and password to replace the ones temporarily assigned.

Open/Close What If I Declined the Initial Opportunity to Sign Up for the Online Vendor Self Service?

 
If the vendor declined the opportunity but now wishes to enroll in the online Vendor Self Service application, the vendor should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Open/Close How Do I Obtain a Vendor Self Service User ID and Password?

 
If the vendor does not have a valid email address on record, refer to How Do I Change Existing Contact Information? 

If there is an email on record but the vendor has not received an email with instructions on how to use the online Vendor Self Service application, the vendor should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Open/Close Who Is the Primary Contact?

 
The Primary Contact is the person within the vendor’s organization who is authorized to represent the vendor and who makes legal and financial decisions for the organization. This person was identified and designated as the vendor’s Primary Contact on file when the vendor was registered with New York State.

Open/Close Who Is the Primary Contact Assigned to My Vendor Record?

 
The designated Primary Contact on file is the person within the vendor’s organization who was authorized to represent the vendor. This is typically the person who makes legal and financial decisions for the organization.

Open/Close What If the Designated Primary Contact Leaves the Organization?

 
Refer to for instructions on how to change vendor contacts using the Online Vendor Self Service portal or by a manual paper process.

Open/Close Login

Open/Close How Do I Login to the Online Vendor Self Service Application?

 

View steps here (PDF); or

View steps here (e-Learning Presentation)

Open/Close How Do I Change My New York State Vendor Self Service Password?

 
View steps here.

Open/Close What If I Forget My New York State Self Service User ID and Password?

 
When a vendor cannot remember its New York State Vendor Self Service User ID or Password, the vendor should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Open/Close What if I Am Locked Out of My New York State Vendor Self Service User Account?

 
When a vendor cannot remember its New York State Vendor Self Service User ID or Password, the vendor should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Open/Close I Am a Delegated Guest User, How Do I Login to the System?

 
Upon becoming a registered New York State Vendor, the person designated as the vendor’s primary contact will have the ability to designate additional users’access to New York State Vendor Self Service. The primary contact adds the new user, creates login and password information, designates roles and for which supplier, and must send the new user the URL Link, assigned user ID and password. View steps here.

Open/Close User Roles

Open/Close What Are the Vendor Self Service User Roles?

 
There are two types of user roles that can access the vendor’s Online Vendor Self Service Account, an administrator role and a guest role.

Administrator roles are enabled to: designate guest roles for other employees in the vendor’s organization to access the vendor’s Online Vendor Self Service Account; add, change and delete address information; add, change and delete contact information, including the designated primary contact; and view financial information for the vendor.

Guest roles are enabled to: add, change and delete address information; add contact information; and view financial information for the vendor.

Open/Close Can There Be More Than One Administrator Role Associated With My Online Vendor Self Service Account?

 
Yes. It is up to the vendor’s Primary Contact to share the provided Vendor Self Service User login credentials with the individual to whom he/she wishes to give an administrative role. To understand the Online Vendor Self Service roles, refer to What Are the Vendor Self Service User Roles? To login to the Online Vendor Self Service, refer to How Do I Login to the Online Vendor Self Service Application?

Open/Close How Do I Delegate Additional Administrator User Roles to Access My Vendor Information?

 
When a vendor would like to delegate an additional Administrator User Roles to access its vendor information, the Primary Contact should share the provided Vendor Self Service User login credentials with the individual to whom he/she wishes to give an administrative role in order to create his/her own User ID and password to access the Online Vendor Self-Service system.

If the vendor no longer has the original email containing the vendor’s credentials with which to set up an additional administrative user role, the vendor should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

To understand the Online Vendor Self Service roles, refer to What Are the Vendor Self Service User Roles? To login to the Online Vendor Self Service and create an Administrator User account, refer to How Do I Login to the Online Vendor Self Service Application?

Open/Close How Do I Delegate Additional Guest User Roles to Access My Vendor Information?

 
The vendor’s Primary Contact or other administrator role may provide additional users with access to New York State Vendor Self Service. The Primary Contact adds the new user, creates login and password information, designates roles and for which vendor (supplier), and must email the new user a link to the URL, and the assigned user ID and password.

View steps here.

Open/Close User Access

Open/Close How Do I Disable an Administrative User Access to the Online Vendor Self Service Portal?

 
In order to disable an administrative user’s access to the online Vendor Self Service application, the vendor’s primary contact should contact the SFS Help Desk:

Phone: (855) 233-8363 or (518) 457-7717
Email: helpdesk@sfs.ny.gov

Open/Close How Do I Disable a Guest User Access to the Online Vendor Self Service Portal?

 
View steps here.

Open/Close Review Payments

Open/Close How do I review Purchase Order, Invoice and Payment information in eSupplier?

 

View Steps here.

Identify the NYS Agency who is sending payment.


Maintenance

Open/Close How Do I Make Changes to My Vendor Information?

  Once registered, the vendor is responsible for ensuring its information on the Vendor File is accurate. There are two ways to maintain Vendor File information: online, using the New York State Vendor Self Service application or manually, by submitting the appropriate form(s) to New York State. New York State Vendor Self Service is the preferred method for vendors to update their account information.

Name

     Open/Close How Do I Change My Vendor Name?

 
A vendor needs to submit a written request in addition to  a new New York State Substitute Form W-9 to change its Vendor Name.

To process a name change, use the “OSC Use Only” box located at the bottom of the Substitute Form W-9 to enter your current New York State Vendor ID. This will allow the Vendor Management Unit (VMU) to locate the current record to update.

With the Substitute Form W-9, submit a letter stating the following:

    • New Vendor Name (including any additional record changes)
    • Reason for change
    • Date the change becomes effective
    • Current New York State Vendor ID
    • Name of the person to contact with any questions regarding the change(s). Please include a phone number and an email address.
Submit both the Substitute Form W-9 and letter to the VMU via email
(vendupdate@osc.state.ny.us), fax (518) 402-4212 or mail to:

New York State Office of the State Comptroller
Vendor Management Unit
110 State Street – Mail Drop 10-4
Albany, NY 12236-0001

The VMU will match the new Vendor Name and Taxpayer Identification Number (TIN) to the Internal Revenue Service records to ensure the name change is valid prior to changing the vendor name. The VMU will notify the vendor by email (if email address is on file) that a change request has been processed.

Address

     Open/Close Online Process

 
In order to make contact changes to the information on file, login to the Vendor Self Service portal using the username and password. For instructions on how to login to the Vendor Self Service portal refer to How Do I Login to the Online Vendor Self Service Application?
Albany, NY 12236-0001

          Open/Close How Do I Change My Default Remittance Address?

 
To update a default remittance address, vendors will need to follow the manual process. Complete an Add or Change Vendor Address form and submit the completed form to the Vendor Management Unit via email (vendupdate@osc.state.ny.us), fax (518) 402-4212 or mail to:

New York State Office of the State Comptroller
Vendor Management Unit
110 State Street – Mail Drop 10-4
Albany, NY 12236-0001

          Open/Close How Do I Add an Address to My NYS Vendor Record?

 
View steps here.

          Open/Close How Do I Add an Address to Take Effect At a Future Date?

 
A vendor that is moving to a new location can, in anticipation of the move, update its Vendor Record prior to the new effective date of the new address. View steps here.

          Open/Close How Do I Edit an Address on My Vendor Record?

 
View steps here.

          Open/Close How Do I Delete an Address on My NYS Vendor Record?

 
View steps here.

     Open/Close Manual Process

  Manual Process
To make additions or changes to addresses, vendors will need to complete an Add or Change Vendor Address form.

To process multiple additions/changes, vendors need to use the Add or Change Vendor Address Continuation form and transmit this with the first Add or Change Vendor Address form.
To process a deletion of an address on the vendor record, vendors need to complete a Delete Vendor Address form.

Vendors must submit completed forms to the Vendor Management Unit via email (vendupdate@osc.state.ny.us), fax (518) 402-4212 or mail to:

New York State Office of the State Comptroller
Vendor Management Unit
110 State Street – Mail Drop 10-4
Albany, NY 12236-0001

Contact

     Open/Close Online Process

  In order to make contact changes to the information on file, login to the Vendor Self Service portal using the username and password. To initially login to the Vendor Self-Service portal refer to How Do I Login to the Online Vendor Self Service Application?

          Open/Close How Do I Add a Contact to My NYS Vendor Record?

 
View steps here.

          Open/Close How Do I Maintain Primary Contact Information?

 
Online Process
Only the New York State Vendor Self Service users with administrative roles are able to add, delete or update an existing Primary Contact. To update an existing Primary Contact, refer to How Do I Change Existing Contact Information? or How Do I Add a Contact to Take Effect At a Future Date? To add a Primary Contact, refer to How Do I Add a Contact to My NYS Vendor Record? To delete a Primary Contact, refer to How Do I Delete an Existing Contact?

Manual Process
A vendor will need to complete an Add, Change or Delete Vendor Contact Information form and submit the form to the Vendor Management Unit via email (vendupdate@osc.state.ny.us), fax (518) 402-4212 or mail to:

New York State Office of the State Comptroller
Vendor Management Unit
110 State Street – Mail Drop 10-4
Albany, NY 12236-0001

          Open/Close How Do I Add a Contact to Take Effect At a Future Date?

 
A vendor has an active contact (i.e. Regional Sales Representative) that will be replaced by a new contact. In anticipation of the change, the vendor can update its vendor record prior to the effective date of the new contact.

View steps here.

          Open/Close How Do I Change Existing Contact Information?

 
View steps here.

          Open/Close How Do I Delete an Existing Contact?

 
View steps here.

          Open/Close How Do I Change the Email Address on My Vendor Record?

 
In order to make changes to contact information on file, use the issued ten-digit New York State Vendor ID and password to login to the Vendor Self-Service portal.

To change an email address, refer to How Do I Change Existing Contact Information?

          Open/Close How Do I Add an Email Address to My Vendor Record?

 
If there is no email address on the vendor record, refer to the manual process of How Do I Change Existing Contact Information? To add an additional email address to a vendor record, refer to How Do I Change Existing Contact Information?

          Open/Close How Do I Change the Primary Contact on My Vendor Record?

 
To change an existing contact on the vendor record, refer to the manual process, How Do I Change Existing Contact Information?

     Open/Close Manual Process

  A vendor will need to complete an Add, Change or Delete Vendor Contact Information form and submit the form to the Vendor Management Unit via email (vendupdate@osc.state.ny.us), fax (518) 402-4212 or mail to:

New York State Office of the State Comptroller
Vendor Management Unit
110 State Street – Mail Drop 10-4
Albany, NY 12236-0001

Business Structure

     Open/Close What If the Structure of My Business Organization Changes?

 
A vendor will not be able to update changes in its business structure (such as a merger, acquisition or change of federal Tax Identification Number (TIN)) using the online Vendor Self Service portal. Vendors will have to submit documentation to notify the Vendor Management Unit (VMU) of changes.

     Open/Close What do I submit to the VMU if my business organization changes?

 
  
  • Updated New York State Substitute Form W-9
  • A letter stating the type of organizational change, date the change becomes effective, any current New York State contract numbers (if applicable) and any New York State Vendor IDs of vendor(s) associated with the change. If the organizational change applies to an existing contract(s), the letter should also include how the contract(s) are affected. 
The vendor should submit both the Substitute Form W-9 and letter to the VMU via email (vendupdate@osc.state.ny.us), fax (518) 402-4212 or mail to:

New York State Office of the State Comptroller
Vendor Management Unit
110 State Street – Mail Drop 10-4
Albany, NY 12236-0001

The designated contact will receive an email with the new New York State Vendor ID if applicable.


Federal Reporting

Open/Close What if I Have Questions About My 1099 Information?

  For any questions regarding your 1099 information return, contact the Office of the State Comptroller’s Bureau of State Expenditures, Federal Reporting Unit, via email (fedrep@osc.state.ny.us), fax (518) 473-4392 or mail to:

New York State Office of the State Comptroller
Federal Reporting Unit
110 State Street – Mail Drop 10-4
Albany, NY 12236-0001

Open/Close What Is Backup Withholding?

  Backup Withholding is an Internal Revenue Service regulation under which a percentage of a payment is withheld from a vendor due to inaccurate or missing federal Taxpayer Identification information.

Open/Close Am I Exempt from Backup Withholding?

  Generally, 1099 reportable payments made by New York State are subject to backup withholding. Exemption from backup withholding applies to government and non-United States business. Refer to the Internal Revenue Service website www.irs.gov for additional guidance.

 

 

 

 

 

 

 

 


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