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Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 44
Advisory Name: Contracts Requiring Electronic Payments
Date Issued:


Date Last Updated: 1/31/2018
Contracts Requiring Electronic Payments

All centralized contracts dated June 2014 or later contain Appendix B, which requires Agencies to pay vendors electronically (ePayments). In addition, agency-specific contracts, property leases and contracts originating in the Grants Gateway may also require vendors to accept ePayments. As such, agencies should ensure vendors are being paid by electronic payment where required. 

If a vendor is not receiving ePayments, agencies should confirm whether: (i) agency staff selected a location with an ACH payment method on purchase orders and/or vouchers, (ii) vendors have designated a location with an ACH payment method as the default location in their vendor record and (iii) vendors are enrolled in ePayments.  Please refer to Section X.4.D of the Guide to Financial Operations for additional information about vendor locations.

Vendors receiving ePayments will receive them faster and in a more secure manner and the State will reduce its costs associated with printing and mailing checks.

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