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Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 57
Advisory Name:

Selecting the Correct Vendor ID

Date Issued:

07/24/2018

Date Last Updated: 07/24/2018
Subject:
Selecting the correct Vendor ID when preparing a voucher.

Guidance:
When preparing a voucher in the Statewide Financial System (SFS), agencies should ensure they select the correct Vendor ID of the vendor that provided the goods or services. The Vendor ID on the voucher should match the Vendor ID on the purchase order. Effective August 10, 2018, if the Vendor ID on the voucher does not match the Vendor ID on the purchase order, the SFS will no longer allow an agency to submit the voucher into workflow or to OSC for approval. In these cases, the SFS will create a match exception for the voucher.


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