Advisory facebook twitter youtube flickr

Accounts Payable Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 58
Advisory Name:

Unique Invoice Number Requirements

Date Issued:


Date Last Updated: 07/31/2018
Unique Invoice Number Requirements

Guide to Financial Operations (GFO): Chapter XII, Section 5.B. - Unique Invoice Number Requirements

This is to remind agencies the Statewide Financial System (SFS) requires agencies to enter a unique invoice number on each supplier’s voucher. With few exceptions, agencies should use the invoice number on a supplier’s invoice when preparing the voucher. Agencies must include only one invoice on a voucher to facilitate the SFS functionality that prevents the payment of duplicate invoices.

When an agency enters a duplicate invoice number on a voucher, SFS will prevent the agency from submitting the voucher until it enters a unique invoice number. In such instances, agencies should exercise due diligence in researching the potential duplicate invoice prior to adjusting the invoice number to successfully submit the voucher.

Sign up to receive advisories by email.