Reducing a cash advance can be voluntary on the part of the agency or could be required by OSC. Any State agency that is expected to discontinue operations must return the full amount of the advance.
Reduce a Cash Advance
ACCOUNT CODES USED TO ESTABLISH, INCREASE OR REDUCE CASH ADVANCES
(Not used to reimburse an advance account.)
|Payment Type||Advance Account Code|
|Petty cash, including Salary Advances||59001|
Forward the check and SFS voucher information to Treasury as described in Section 3 – Refund of Appropriation/AP Adjustment Vouchers of this Chapter:
New York State Taxation & Finance
Division of the Treasury
110 State Street, 2nd Floor
Albany, New York 12207
Advances Charged to Lapsed Appropriations
Cash returned to liquidate or reduce an advance charged to a lapsed appropriation must also be submitted as an AP Adjustment Voucher as described above but must use the appropriate lapsed cash advance account code as listed in the table below. Like the codes in the table above, these specific codes impact the accounts receivable balances in the Modified Accrual Ledger.
|Type of Advance||Lapsed Account Code|
|Lapsed Petty Cash, including Salary Advances||32209|
|Lapsed Professional Services||32213|