New York State reimburses its employees for meals and incidental expenses based on the per diem rates established by the United States General Services Administration (GSA) for travel within the continental United States. The per diem rates may differ by location and year. In some cases, a traveler may only be entitled to a portion of the New York State meals and incidentals per diem. In these cases the traveler will be reimbursed 80 percent of the total meals and incidental expenses per diem rate for dinner or 20 percent of the total meals and incidental expenses per diem rate for breakfast depending on the meal the traveler qualifies for.
The maximum per diem rates are updated in the Statewide Financial System each year to coincide with the new GSA rates. Meal and incidental expense per diem rates generally take effect October 1, except rate decreases, which generally take effect November 1.
Process and Document Preparation:
For instances in which travelers are only entitled to a portion of the New York State meals and incidentals per diem rate, the charts below break down the 2018 and 2019 New York State per diem rates between breakfast and dinner. Incidental expenses such as bellmen, porters, and hotel maids continue to be included in the meals and incidentals total.
Note that, for certain locations, rates in the October 1, 2018 – September 30, 2019 chart may take effect on November 1, 2018. For those locations, the rates in the October 1, 2017 – September 30, 2018 chart remain in effect until November 1, 2018. Agencies should refer to the GSA website for future, current, and past per diem rates.
October 1, 2018 – September 30, 2019
October 1, 2017 – September 30, 2018