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XV.12
Refund of Appropriation and Report of Moneys Received


For current End of Fiscal Year (FYE) deadlines and notices, please visit the Calendar.

 

Refund of Appropriation Expenditure (AC1286-S) and Report of Monies Received (AC909-S) documents must be received by OSC Bureau of State Accounting Operations (BSAO) Revenue Accounting Section and the NYS Department of Taxation and Finance Division of the Treasury (Treasury) by the published deadlines.

 

All Refund of Appropriation vouchers, including any vouchers charging appropriations that are scheduled to lapse at the end of March, entered online and not approved by OSC will no longer be deleted. The accounting date and budget date on the vouchers will be updated and the voucher status will show as “pending”. These vouchers will remain available for use after fiscal year end processing and will need to be resubmitted into workflow. The resubmitted vouchers must pass a post FYE budget check and will flow through the normal approval process. The chartfield coding on the vouchers will remain unchanged. If the appropriation referenced on the voucher is scheduled to lapse in March, the account code will need to be changed to 32207 Refund – lapsed approps, see Chapter VII.3 Refund of Appropriation / AP Adjustment Vouchers of this Guide.

All Refund of Appropriation vouchers, including any vouchers charging appropriations that are scheduled to lapse at the end of March, submitted via bulkload and not approved by OSC will continue to be deleted if they reference a purchase order or have budgetary activity as part of fiscal year end processing.

All Refund of Appropriation vouchers that are resubmitted after the start of the new fiscal year are subject to the normal voucher deletion policies, see Chapter VII.3 Refund of Appropriation / AP Adjustment Vouchers of this Guide for specific guidance.

 

 

Guide to Financial Operations

REV. 02/21/2019