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Operational Advisory
Office of Operations
Bureau of State Accounting Operations

Advisory Number: 28
Advisory Name:

Guidance for Processing SFS Transactions in Production after Fiscal Year End (FYE) Processes are Complete (“Catchup”)

Date Issued: 02/13/2018 Date Last Updated: 02/13/2018
Subject:
Guidance for Processing SFS Transactions in Production after Fiscal Year End (FYE) Processes are Complete (“Catchup”)
Guidance:

When FYE processes for SFS are complete, SFS will send a communication to agencies notifying them that access to the Production environment has been restored. 
The first priority for agencies once the system is available for use is to ensure that any receipts deposited or payments made while the SFS was down for FYE processing are entered and posted correctly in SFS.  To ensure that these transactions process accurately and completely, agencies should verify that the following is in place:

  • SFS funds should have sufficient cash balance to make any payments.  Agencies should be aware that some timing issues could occur as deposits from the Blackout period are being processed. 
  • In addition to the Appropriation and Segregation levels, other budgets must be in place where required:
    • Agency KK
    • KK Plan
    • DOB KK
    • Project/child budgets

The Office of the State Comptroller (OSC) has updated the Guide to Financial Operations, Chapter XVII, Section 3 - Lapsing Transaction Deadlines, for specific guidance on lapsing deadlines as they apply to specific transactions.  It is recommended that all Agencies read Chapter XV, in its ENTIRETY, since it contains valuable reminders related to FYE.

 

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