State Agencies Bulletin No. 178

Subject
Cancellation of General Deductions for Certain Employees Who are Inactive or on a Leave of Absence Without Pay
Date Issued
August 16, 2000

Purpose

To explain an automatic cancellation of general deductions for certain employees for anticipated payments

Affected Employees

Inactive employees (and leave without pay) with active deductions in bargaining units 05 and 61

General deductions will not be canceled for employees on leave without pay with the reason code of Workers Comp Sup (WSP) or Workers Comp Pt Sup (WPS).

Effective Date

Checks dated 08/30/2000 for Administration cycle employees who are inactive or on leave without pay with the following effective dates:

08/17/00 or prior for Current payrolls

08/03/00 or prior for Lag payrolls

07/27/00 or prior for Extra Lag

Checks dated 09/07/2000 for Institution cycle employees who are inactive or on leave without pay with the following effective dates:

08/24/00 or prior for Current payrolls

08/10/00 or prior for Lag payrolls

08/03/00 or prior for Extra Lag

OSC Actions

The rows will be inserted on August 18, 2000 for the Administration cycle and on August 25, 2000 for the Institution cycle. OSC will insert a row on the general deduction panel to cancel all of the employee's general deductions with the exception of the following:

233 PEF Dues

245 PEF 21P Dues

247 PEFAgency Shop

250 PEF 21P Agency Shop

406 Strike/Discip Fine

416 Copeland Deferred Compensation

418 Copeland Deferred Compensation - Additional Amount

425 Repay State Loans / Debt

426 Higher Ed Repay State Loan

432 Tax Deferred Annuity Copeland (Education)

500 Medicare Deficiency

501 Social Security Deficiency

GARNSH (garnishment)

Health Insurance Deductions

If a transaction is received from the Department of Civil Service for a health insurance deduction, the transaction will be processed and the deduction will be taken from the employee's check.

Agency Actions

When a return from leave of absence or a rehire transaction is processed, the agency must verify the employee's deductions on the general deduction panel and also verify the employee's retirement data on the retirement panel. OSC is not making any changes to data on the retirement panel.

For ANY changes to an employee's job record, agencies must verify the general deduction and retirement panels and cancel or initiate appropriate information.

Questions

Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.