Purpose

To inform agencies of the new process that automatically starts Security Enforcement Differential payments.

Affected Employees

Eligible employees in Bargaining Units 01, 31 and 61

Background

Pursuant to Chapter 72 of the Laws of 2000, which implements the agreement between the State of New York and NYSCOPBA, full-time annual NYSCOPBA-represented employees are entitled to an annual additional earnings titled Security Enforcement Differential. The current annual amount of the payment, effective 4/1/02, is $575.00 and is paid on a biweekly basis.

Effective Date(s)

January 20, 2006

Affected Employees

All full-time employees in Bargaining Units 01, 31 and 61 who are paid on an annual basis are entitled to the Security Enforcement Differential.

OSC Actions

OSC will automatically add the Security Enforcement Differential (SED) earnings to the Additional Pay page for all full-time annual employees in Bargaining Units 01, 31 and 61 when the following actions are either entered on the Job Data page or moved to the Job Data page through the Request Process if no earnings for SED are active (i.e. has no Earn End Date). The SED row will be added using the effective date of the transaction entered on the Job Data page for the following actions:

• The employee has a Hire, Rehire, Concurrent Hire entered on the Job Data page
• The employee has a Transfer that is approved and moved from the Transfer Request page to the Job Data page.
• The employee has a Position Change into a qualifying bargaining unit that is approved and moved from the Job Action Request page to the Job Data page.
• The employee is returned from a Leave without Pay on the Job Data page.
• The employee has a Data Change/Change Percent to Full Time (CPF) entered on the Job Action Request page that is approved and moved to the Job Data page.

Note: Any SED transactions that are entered after the automatic calculation of Pre-Shift Briefing will not have SED included in the Pre-Shift Briefing calculation until the following pay period.

The automatic processing will begin on January 20, 2006 for transactions that have an effective date of 3/28/02 and after for Administration agencies and 4/4/02 and after for Institution agencies. If it is necessary to add a transaction with an effective date before these dates and the SED earnings must be started or changed, the agency must either manually add the SED earnings or process a Data Change/Correct History and notify OSC of the needed changes.

Automated Interface agencies should not enter SED rows for instances where SED will be entered automatically.

Agency Actions

When an employee is no longer eligible to SED earnings due to the following circumstances, the agency must end the SED earnings by inserting an effective dated row on the Additional Pay page with the last date the earnings are due:

• The employee has a Position Change to a position in an ineligible bargaining unit.
• The full-time employee moves to a part-time position.

For SED earnings that begin or end mid-pay period, normal Additional Pay rules apply and the agency must submit adjustments as needed using Earnings Code ASE.

Control-D Report

Control-D Report NHRP767 will be created each pay period with the list of employees for whom the earnings were entered automatically.

Questions

Questions regarding this bulletin may be directed to the Payroll Audit mailbox.