Subject
Year End Procedures and Deadlines for Processing Returned Paychecks (AC-230s)
Date Issued
October 5, 2006
Purpose
To notify agencies of AC-230 (Report of Check Returned for Refund or Exchange) procedures and deadlines.
Procedures for Returning Paychecks
Pursuant to the instructions on the AC-230, do not return any payroll checks to OSC for a partial refund if either of the following situations occurs:
- The employee is still actively employed by your agency or any other State agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be refunded.
Processing Dates
To efficiently prepare 2006 W-2s, AC-230s must be received by OSC no later than the following dates:
| Check Date | Received by OSC |
| Prior to 10/3/06 | 10/31/06 |
| 10/4/06 to 10/31/06 | 11/17/06 |
| 11/1/06 to 11/30/06 | 12/8/06 |
| 12/1/06 to 12/29/06 | (Institution) 12/29/06 |
| (Administration) 1/3/07 |
AC-230s received after these deadlines may not be reflected in the 2006 W-2s. Therefore, agencies will be responsible for issuing a corrected W-2 for each affected employee.
Questions
Questions regarding this bulletin may be directed to the Payroll Deductions mailbox.