Purpose

To inform agencies of OSC’s automatic processing and to provide instructions for processing adjustments and changes.

Affected Employees

Employees in the following bargaining units who meet the eligibility criteria:

Effective Date(s)

Paychecks dated 4/18/07, Administration Current
Paychecks dated 4/26/07, Institution Lag
Paychecks dated 5/2/07, Administration Lag and Extra Lag
Paychecks dated 5/10/07, Institution Extra Lag

Background

Chapter 103 of the Laws of 2004 implementing agreements between the State of New York and various bargaining units and employees designated M/C provides for an $800 Salary Increase effective April 1, 2007.

Contract Provisions and Eligibility Criteria

April 1, 2007 General Salary Increase

The legislation provides for an $800 Salary Increase for employees in graded, NS (SG 600) positions, Corrections Superintendents (SG 700), trainees (SG 800) and hourly employees.

• Payable 3/29/07 Institution and 4/5/07 Administration.
• Revised April 1, 2007 Salary Schedule is attached.
• Revised April 1, 2007 NYS Correctional Superintendents’ Salary Schedule is attached.
• Annual employees receive an $800 increase.
• Hourly employees receive $.38 added to their hourly rate.
• No salary increase for FEE basis employees, except for employees budgeted as per diem but paid as FEE.

OSC Actions

After payroll processing for Pay Period 1 (Institution and Administration) is completed, OSC will automatically insert rows in the Job Data page to reflect the April 2007 Salary Increases for annual and hourly employees in Bargaining Units 06, 13, 18, 34, 46, 52, 66, 79 and 98.

Salary Increase

OSC will insert a row in the employee’s Job Data record using the Action/Reason code of PAY/SAC (Pay Rate Change/Mass Salary Increase) with an effective date of 3/29/07 (Institution) and 4/5/07 (Administration) for employees who are Active, on a Paid Leave, or on a Workers’ Compensation Leave (with a Reason code of WDL, WSP or WPS).

For employees who were Inactive or on a Leave of Absence without Pay (excluding WDL, WSP or WPS) on the effective date of the increase, the increase will be applied to the employee’s Job Data record only if the employee was subsequently returned to the payroll in an eligible bargaining unit. Rows will be inserted as of the effective date of the Return from Leave action using the Action/Reason code of:

• PAY/CSL (Pay Rate Change/Correct Salary) and the new salary for annual salaried employees
• PAY/CRT (Pay Rate Change/Change Rate) and the new rate for hourly employees

All subsequent rows on the Job Data record will also be updated automatically by inserting additional rows with the Action/Reason codes of:

• PAY/CSL (Pay Rate Change/Correct Salary) and the new salary for annual salaried employees
• PAY/CRT (Pay Rate Change/Change Rate) and the new rate for hourly employees provided the employee remained in an eligible bargaining unit.

Position Data and Job Data Do Not Match

OSC will run a listing of employees whose Position Data and Job Data do not match for the following fields: BU, Salary Administration Plan and Grade. The Position Management Unit will notify the agencies with these discrepancies.

Agency Actions

The following procedures must be used by the agency when reporting transactions in Pay Period 1L:

For Pay Changes, Position Changes, and Transfers with effective dates on or before 3/29/07(Institution) or 4/5/07 (Administration):

• The agency must not include the $800 Salary Increase in the Pay Rate field. The April 2006 Salary Chart must be used to calculate the salary.

For Pay Changes, Position Changes, and Transfers with effective dates after 3/29/07(Institution) or 4/5/07(Administration):

• The agency must not include the $800 Salary Increase in the Pay Rate field, but must include the Performance Advance from the April 2006 Salary Chart in the salary, if applicable.

Administration Agencies Only: New hires submitted in Pay Period 1 effective 4/5/07 or later must be submitted using the Hiring Rate of the 2006 Salary Chart. The automatic validation salary warning message “Requested salary rate must be at the hiring rate when Action of PAY and Reason of NEW is used” will appear, as the new 2007 Salary Charts will be in effect. Please ignore this warning message.

Control-D Reports

The following Control-D report will be available after processing of the automatic increases.

NHRP704 Mass Salary Payment Report

This report identifies all employees who received the General Salary Increase. The report identifies the employee’s last salary that was automatically increased in an eligible bargaining unit. Other fields on the report include the EmplID, Employee Record Number, Employee Name, Grade, Bargaining Unit, Pay Basis Code, Part-time Percentage, Action Reason and Increment Code.

Questions

Questions regarding this bulletin may be directed to the Salary Determinations mailbox.

Questions about Position Management issues may be directed to the Position Management mailbox.