Date: November 5, 2010

Bulletin Number: 1026



2010 CSEA, PEF and DC-37 Over40 Comp Time II Cash Out


To provide instructions to agencies for processing the Over40 Comp Time II Cash Out payment for eligible employees.

Affected Employees

Employees in the following bargaining units who have opted to participate in the Over40 Comp Time II program:

Administrative Services


Operational Services


Institutional Services


Division of Military & Naval Affairs


Professional, Scientific and Technical Services


Rent Regulation Services



In accordance with the terms of the Over40 Comp Time II program negotiated with CSEA, PEF and DC-37, employees are permitted in October of each year of the program to elect to cash out up to 120 hours of accrued Over40 Comp Time credits.

For additional Information regarding the Over40 Comp Time II programs, please refer to:

  • GOER side letters issued in conjunction with the 2007-2011 CSEA, PEF and DC-37 agreements.
  • GOER Memo 2010-26 to agency Directors of Human Resources dated September 14, 2010.

Effective Date(s)

Administration Pay Period 16L and 17C, paychecks dated 11/24/10.
Institution Pay Period 17L and 18C, paychecks dated 12/2/10.

Eligibility Criteria

Over40 Comp Time can be accumulated to a maximum of 240 hours.

An employee may cash out up to 120 hours of accrued Over40 Comp Time once per year.

The payment is calculated at the straight time rate based on the employee’s salary at the time of liquidation.
Employees are not required to be currently enrolled in the Over40 Comp Time II program or currently employed in an eligible position in order to participate in the annual cash out.

Agency Actions

The agency must enter the following information on the Time Entry page to pay the Over40 Comp Time II Cash Out for CSEA, PEF and DC-37 employees.

Earnings Begin Date:

Last day of pay period being paid or the last day the employee is in Active status if the employee is on a leave at the time of payment.

Earnings End Date:

Same as Earnings Begin Date.

Earn Code:

D40 or DH4


Enter the number of hours to be paid.

Payroll Register and Employee Paycheck/Advice

The Earnings Code D40 or DH4 will appear on the payroll register. The Earnings Code description Over 40 Cash Out or Over 40 Hourly Cash Out will appear on the employee’s paycheck stub or direct deposit advice.


Questions about this bulletin may be e-mailed to the Payroll Audit mailbox.