Subject
Schedule for Submitting 2009 Returned Paychecks
Date Issued
March 31, 2009
Purpose
To notify agencies of the 2009 processing schedule for AC 230s (Report of Check Returned for Refund or Exchange).
Background
To maintain the efficiency of AC 230 processing, agencies must submit AC 230s to OSC in accordance with the processing schedule outlined in this bulletin.
Processing Dates
| Check Date | Must be Received by OSC by |
|---|---|
| Prior to 3/31/09 | 5/1/09 |
| 4/1/09 to 6/30/09 | 7/10/09 |
| 7/1/09 to 9/30/09 | 10/9/09 |
| 10/1/09 to 10/31/09 | 11/13/09 |
| 11/1/09 to 11/30/09 | 12/4/09 |
| 12/1/09 to 12/31/09 | 1/4/10 (Administration) 1/8/10 (Institution) |
Processing Rules for Returning Checks
According to the instructions for AC 230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following situations apply:
- The employee is still actively employed by any State agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be returned.
Agencies must email the Payroll Deduction mailbox to obtain prior approval to submit an AC 230 for a situation that warrants making an exception to the above.
Questions
Questions regarding this bulletin may be directed to the Payroll Deduction mailbox.