When accessing the forms on the OSC website, agencies will be asked to read and agree to follow the “Agency Guidelines and Instructions for Use of the .PDF Reissued Form W-2.” After agreeing to adhere to the instructions, the user selects the appropriate year and the .PDF fillable W-2 will appear.
Agencies are required to fill in the Adobe .PDF form using the exact data found for the employee on the NPAY731 (W-2 Audit Report) Control-D report for the tax year which the employee is requesting a reissued Form W-2 Statement.
The form cannot be saved with the employee data fields completed. Therefore, the user must print the form and submit it to the Tax Reporting and Compliance Team for review by:
If approved, the Tax Reporting and Compliance Team will notify the agency to provide the printed copy to the employee. The agency must not provide the employee with the reissued Form
W-2 Statement until the agency has received approval from the Tax Reporting and Compliance Team.
If the reissued Form W-2 is not approved, the agency will be advised to correct and resubmit for further review and approval.
This process cannot be utilized for W-2 corrections. Agencies must continue to follow the W-2C procedure as described in Payroll Bulletin No. 831.