Date: April 13, 2009
Bulletin Number: 903

Change in Maintenance Rates for Employee Housing and Meals



To notify agencies (with the exception of the City University of New York) of increases in maintenance rates for employee housing and meals.




In accordance with the Division of the Budget Policy and Reporting Manual, Item B-300 and Item B-300A (effective April 1, 2009), maintenance rates have been increased.

Note: Items B-300 and B-300A present information for specific unions/bargaining units.

“Determining Taxability of Maintenance Deductions” explains the rules for determining the taxable status of maintenance deductions for State employees.

Affected Employees

Employees with deductions for employee housing and/or meals using Deduction Code 401 (Taxable Maintenance) or 402 (Non-Taxable Maintenance).


Effective Date(s)


Paychecks dated April 23, 2009 (Institution).
Paychecks dated April 29, 2009 (Administration).
Paychecks dated July 22, 2009 (SUNY).

Control-D Report

The Control-D report NBEN725 (Employees with Maintenance Deductions) that identifies employees who have maintenance deductions in each agency (excluding SUNY*) is now available.

*NBEN725 for SUNY employees will be available on June 25, 2009.


Agency Actions

Agencies must report changes to maintenance deductions by inserting a new effective dated row in the General Deduction page.

Note:  The effective date to be entered is the first day of the pay period for the check date in which the deduction will be effective.



The Division of Budget Policy and Reporting Manual, Item B-300 and Item B-300A (effective April 1, 2009) are available from the Division of the Budget at 518-474-0429.

Questions regarding this bulletin may be directed to the Tax and Compliance mailbox.