Purpose
To provide procedures to the Office of Mental Health (OMH) for new Time Entry Earnings Codes to be used to report Extra Service.
Affected Employees
OMH employees who work Extra Service
Effective Date(s)
OMH agencies may begin submitting Extra Service transactions using the new Earnings Codes beginning in Pay Period 11L, paychecks dated 9/22/11
Background
New Extra Service codes were requested by OMH to enable them to more easily track the number of hours worked, the specific program in which the extra service occurred, and to differentiate regular extra service straight pay and overtime payments for 7.5 and 8 hour employees.
OSC Actions
OSC has created the following Time Entry Earnings Codes to be used by OMH agencies to report Extra Service:
| Program: | New Code/Description: | ||
| Regular Extra Service | Multiple Facilities 7.5 hr | Straight | ER1- ES Multi 7.5 hr |
| Regular Extra Service | Multiple Facilities 8 hr | Straight | ER2-Multi 8 hr |
| Regular Extra Service | Multiple Facilities | Overtime | ER3- Multi OT |
| Regular Extra Service | Single Facility 7.5 hr | Straight | ER4- Single 7.5 hr |
| Regular Extra Service | Single Facility 8 hr | Straight | ER5- Single 8 hr |
| Regular Extra Service | Single Facility | Overtime | ER6- Single OT |
| Clinical Teachers ESP | Multiple Facilities | Straight | EC1- ES Clin Tchr Multi |
| Clinical Teachers ESP | Single Facility | Straight | EC2- ES Clin Tchr Single |
| Physician's ESP | Multiple Facilities | Straight | EP1- ES Phys Multi |
| Physician's ESP | Single Facility | Straight | EP2- ES Phys Single |
| Physician's ESP-76 Hour | Multiple Facilities | Straight | EH1- ES Phys 76 Multi |
| Physician's ESP-76 Hour | Single Facility | Straight | EH2- ES Phys 76 Single |
Retro Earnings Codes:
OSC has also created the following PayServ Retro Earnings Codes:
| New Earnings Code: | Corresponding Retro Code: |
| EC1 | REC |
| EH1 | REH |
| EP1 | REO |
| ER2 | REB |
| ER3 | REN |
Agency Actions
Beginning in Pay Period 11L, agencies must submit Extra Service transactions on the Time Entry page using the following procedures:
| Earnings Code: | Enter appropriate Earnings Code from the chart above |
| Earnings Begin Date: | Enter date Extra Service began |
| Earnings End Date: | Enter last date of Extra Service |
| Hours: | Enter Number of Hours |
| Amount: | Enter the Amount for Earnings Codes ER1, ER4, ER5, ER6, EC2, EP2, and EH2. (Amounts will be calculated automatically for Earnings Codes ER2, ER3, EC1, EP1, and EH1.) |
Payroll Register and Employee Paycheck/ Advice
The new Earnings and Retro Codes and their descriptions will be displayed on the Payroll Register and appear on the employee’s paycheck or direct deposit advice.
Questions
Questions about this Bulletin may be directed to the Payroll Earnings mailbox