Purpose
To notify the agencies of changes to the file and provide the new file layout
Affected Employees
None
Effective Date(s)
Friday, November 18, 2011
Background
The master file is created after the confirmation of each pay cycle and contains employee information related to that specific check only. Only employees who receive pay are included on the master file.
The direct deposit detail was added to assist agencies who may use this data in their internal systems.
OSC Actions
OSC has modified the Payroll Master File (NHRP501) to include additional fields to emulate data contained on the employee paycheck/advice. The modification utilizes existing filler in positions 2248 to 2415 on the file (up to 168 characters).
The additional fields are:
| Field Name | Type | Length |
|---|---|---|
| Bank Code | Char | 9 |
| Account Type | Char | 1 |
| Deposit Amount | Number | 11 |
These fields will be displayed in this order up to eight times depending on the number of direct deposit accounts an employee has on their record.
The file format can be found at: http://www.osc.state.ny.us/sites/default/files/state-agencies/documents/pdf/2019-03/agencies-bulletin-master-attachment.pdf
Questions
Questions should be directed to the Payroll Systems Support Group Mailbox at [email protected]