Purpose
To inform agencies of new earnings codes and procedures for repaying the 2011-2012 PEF Deficit Reduction Plan, the 2011-2012 M/C Deficit Reduction Plan and the 2011-2012 SCF CSEA Deficit Reduction Plan to employees who leave State service.
Background
Pursuant to Section 7 of Part A of Chapter 491 of the Laws of 2011 and the Division of the Budget Bulletins B-1196 issued November 8, 2011 and B-1197 issued November 15, 2011, employees who leave State service after having any temporary reductions made to Compensation as the result of the PEF or M/C Deficit Reduction Plan but prior to the full repayment of such temporary reductions, shall receive a lump sum payment upon separation in an amount equal to the amount of such unpaid deficit reduction plan monies.
In addition, pursuant to the Memorandum of Agreement between the State University Construction Fund and the Civil Service Employees Association, SCF employees represented by CSEA who leave State service shall also receive a lump sum payment of unpaid deficit reduction plan monies.
Affected Employees
Employees in the following bargaining units who leave State service after having any temporary reductions made as the result of the PEF, M/C or SCF CSEA Deficit Reduction Plan:
| Professional, Scientific and Technical Services Unit (PS&T) | BU05 |
| Management Confidential | BU06 |
| Management Confidential SUNY | BU13 |
| Management Confidential State Police | BU18 |
| Management Confidential Environmental Facilities Corporation | BU34 |
| Management Confidential Military and Naval Affairs Unit | BU46 |
| Public Employment Relations Board | BU66 |
| Legislative Commissions | BU79 |
| Management Confidential SUNY Construction Fund | BU96 |
| Temporary State Commissions | BU98 |
Effective Date(s)
Effective immediately
New Earnings Codes
OSC has created new earnings codes to process the repayment of the 2011-2012 PEF and M/C Deficit Reduction Plan.
| Time Entry Earnings Codes | Description |
| D3P | 11-12 PEF DRP Repayment |
| D3M | 11-12 MC DRP Repayment |
| D3F | 11-12 SCF DRP Repayment |
Agency Action - Determining Repayment Amount
OSC has created LOCKED_QUERY_47 (SSG_DRP_Repay) in PS Query to assist agencies in identifying the total amount of unpaid deficit reduction plan monies that must be repaid to an employee who has left State service.
When the query is run, agencies will be prompted for an Emplid. The query results will provide the calendar year total for each of the 2011-2012 PEF, M/C and SCF CSEA Deficit Reduction Plan earnings codes existing in the employee’s record including the new earnings codes identified above. Agencies should total separately those monies (both positive and negative) identified using the PEF Deficit Reduction Plan earnings codes (D1P, R1P, D2P, D3P, D1T, R1T, D2T), the M/C Deficit Reduction Plan earnings codes (D1M, R1M, D2M, D3M) and the SCF CSEA Deficit Reduction Plan earnings codes (D1F, R1F, D2F, D3F). If the employee has earnings for more than one of the Deficit Reduction Plans, separate transactions must be submitted using the appropriate earnings code.
Agency Action - Processing the DRP Repayment
A Time Entry transaction should be submitted as follows:
| Earnings End Date: | Last date the employee was active on the payroll |
| Earnings Begin Date: | Last date the employee was active on the payroll |
| Earn Code: | D3P - if the monies are identified using the PEF Deficit Reduction Plan earnings codes D3M - if the monies are identified using the M/C Deficit Reduction Plan earnings codes D3F - if the monies are identified using the SCF CSEA Deficit Reduction Plan earnings codes |
| Amount: | Total of deficit reduction plan monies identified by the query for the appropriate earnings code |
Questions
Questions regarding the PEF or M/C Deficit Reduction Plan should be directed to the applicable budget examiner at the Division of the Budget.
Questions regarding the Payroll processing of the PEF or M/C Deficit Reduction Plan repayment should be directed to the Payroll Earnings mailbox.