Purpose
To notify agencies of the 2013 processing schedule for AC-230s (Report of Check Returned for Refund or Exchange)
Background
To maintain the efficiency of AC-230 processing, agencies must submit AC-230s to OSC in accordance with the processing schedule outlined in this bulletin.
Processing Dates
Paychecks issued prior to October 1, 2013 are due immediately.
Pay Checks Issued On | Must be Received By OSC No Later Than |
---|---|
October 3, 2013 October 9, 2013 |
October 18, 2013 |
October 17, 2013 October 23, 2013 |
November 1, 2013 |
October 31, 2013 November 6, 2013 |
November 15, 2013 |
November 14, 2013 November 20, 2013 |
November 29, 2013 |
November 27, 2013 December 4, 2013 |
December 13, 2013 |
December 12, 2013 December 18, 2013 |
December 27, 2013 |
December 26, 2013 December 31, 2013 |
January 6, 2014 |
Processing Rules for Returning Checks
According to the instructions for AC-230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following situations apply:
- The employee is still actively employed by any State agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be returned.
Agencies must e-mail the Payroll Deduction mailbox to obtain prior approval to submit an AC-230 for a situation that warrants making an exception to the above.
Agency Actions
Agencies must be diligent in their efforts to submit AC-230s in a timely manner. The NPAY539 (Non-Negotiated Payroll Checks) Control-D report, as described in Payroll Bulletin No. 908 (Non-Negotiated and/or Undeliverable New York State Payroll Checks) was created as a tool for agencies to identify outstanding checks and take appropriate action.
Questions
Questions regarding this bulletin should be directed to the Payroll Deduction mailbox.