Date: May 30, 2014

Bulletin Number: 1326



Change in Maintenance Rates for Employee Housing and Meals


To notify agencies (with the exception of the City University of New York) of increases in maintenance rates for employee housing and meals.

Affected Employees

Employees with deductions for employee housing and/or meals using Deduction Code 401 (Taxable Maintenance) or 402 (Non-Taxable Maintenance). 


Paychecks dated April 17, 2014 (Institution).
Paychecks dated April 23, 2014 (Administration).
Paychecks dated July 16, 2014 (SUNY).

Note: Adjustments may be required



In accordance with the Division of the Budget Policy and Reporting Manual (BPRM), Item B-300 and Item B-300A (March 25, 2014), maintenance rates have been increased effective April 1, 2014 (July 1, 2014 for UUP–represented employees). 

Note:  See BPRM Item B-300 and B-300A for rate information for specific unions/bargaining units at: http://www.budget.ny.gov/guide/bprm/b/b000.html

The Determining Taxability of Maintenance Deductions attachment can be used as a guideline for determining the taxable status of maintenance deductions for State employees. 

OSC Actions

OSC has created Control-D report NBEN725 (Employees with Maintenance Deductions) to identify employees who have maintenance deductions in each agency.  This report is now available for all agencies except SUNY. 

The NBEN725 report for SUNY will be available on June 4, 2014.

Agency Actions

Agencies must report changes to maintenance deductions by inserting a new effective dated row in the General Deductions page.  The effective date should be April 1, 2014.

If no agency actions were previously taken in accordance with the Division of Budget Policy and Reporting Manual, Item B-300 and B-300A, an adjustment may be required.




Questions regarding this bulletin may be e-mailed to the Payroll Deduction mailbox.