Purpose
To notify agencies of the 2014 processing schedule for AC-230s (Report of Check Returned for Refund or Exchange).
Background
To maintain the efficiency of AC-230 processing, agencies must submit AC-230s to OSC in accordance with the processing schedule outlined in this bulletin.
Processing Dates
Paychecks issued prior to October 1, 2014 are due immediately.
| Pay Checks Issued On | Must be Received By OSC No Later Than |
| October 2, 2014 October 8, 2014 | October 17, 2014 |
| October 16, 2014 October 22, 2014 | October 31, 2014 |
| October 30, 2014 November 5, 2014 | November 14, 2014 |
| November 13, 2014 November 19, 2014 | November 28, 2014 |
| November 26, 2014 December 3, 2014 | December 12, 2014 |
| December 11, 2014 December 17, 2014 | December 26, 2014 |
| December 24, 2014 December 31, 2014 | January 5, 2015 |
Processing Rules for Returning Checks
According to the instructions for AC-230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following situations apply:
- The employee is still actively employed by any State agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be returned.
Agencies must e-mail the Payroll Deduction mailbox to obtain prior approval to submit an AC-230 for a situation that warrants making an exception to the above.
Agency Actions
Agencies must be diligent in their efforts to submit AC-230s timely. The NPAY539 (Non-Negotiated Payroll Checks) Control-D report, as described in Payroll Bulletin No. 908 (Non-Negotiated and/or Undeliverable New York State Payroll Checks) was created as a tool for agencies to identify outstanding checks and take appropriate action.
Questions
Questions regarding this bulletin should be directed to the Payroll Deduction mailbox.