Purpose
To notify agencies of the 2015 Year End processing schedule for AC-230s (Report of Check Returned for Refund or Exchange).
Background
To maintain the efficiency of AC-230 processing, agencies must submit AC-230s to OSC in accordance with the processing schedule outlined in this bulletin.
Agencies should always forward payroll checks to the appropriate entity as soon as possible. As part of OSC’s Uncashed Payroll Check Outreach, any paychecks issued in 2014 that are not cashed, reversed or reissued will be turned over to the Office of Unclaimed Funds in March, 2016.
Processing Dates
Paychecks issued prior to October 1, 2015 are due immediately.
| Pay Checks Issued On | Must be Received By OSC No Later Than |
|---|---|
| October 1, 2015 October 7, 2015 |
October 16, 2015 |
| October 15, 2015 October 21, 2015 |
October 30, 2015 |
| October 29, 2015 November 4, 2015 |
November 13, 2015 |
| November 12, 2015 November 18, 2015 |
November 27, 2015 |
| November 25, 2015 December 2, 2015 |
December 11, 2015 |
| December 10, 2015 December 16, 2015 |
December 24, 2015 |
| December 24, 2015 December 30, 2015 |
January 4, 2016 |
Processing Rules for Returning Checks
According to the instructions for AC-230 processing, agencies are reminded that payroll checks should not be returned to OSC if either of the following situations apply:
- The employee is still actively employed by any State agency.
- The employee is due any regular and/or lump sum payments that are equal to or exceed the amount to be returned.
Agencies must e-mail the Payroll Deduction mailbox to obtain prior approval to submit an AC-230 for a situation that warrants making an exception to the above.
Agency Actions
Agencies must be diligent in their efforts to submit AC-230s timely. The NPAY539 (Non-Negotiated Payroll Checks) Control-D report, as described in Payroll Bulletin No. 908 (Non-Negotiated and/or Undeliverable New York State Payroll Checks) was created as a tool for agencies to identify outstanding checks and take appropriate action.
Questions
Questions regarding this bulletin should be directed to the Payroll Deduction mailbox.