State Agencies Bulletin No. 1516

Subject
2016 CSEA and PEF Over40 Comp Time II Cash Out
Date Issued
November 1, 2016

Purpose

To provide agency instructions for processing the 2016 CSEA and PEF Over40 Comp Time II Cash Out

Affected Employees

Employees in the following bargaining units who have opted to participate in the Over40 Comp Time II program:

Administrative Services BU02
Operational Services BU03
Institutional Services BU04
Division of Military & Naval Affairs BU47
Professional, Scientific & Technical Services BU05

Background

Pursuant to a side letter contained in the 2011-2016 Agreements between the State of New York and the Civil Service Employees Association (CSEA) and the 2015-2016 Agreement between the State of New York and the Public Employees Federation (PEF), employees are permitted to cash out up to 120 hours of accrued Over40 Comp Time II credits in each year of the program.

The Governor’s Office of Employee Relations (GOER) Memorandum dated October 17, 2016 provides additional information.

Effective Date(s)

The 2016 CSEA and PEF Over40 Comp Time II Cash Out should be processed in the following pay periods:

Pay Period Effective Date Check Date
Administration Pay Period 16L 11/16/16 11/30/16
Administration Pay Period 17C 11/30/16 11/30/16
Institution Pay Period 17L 11/23/16 12/08/16
Institution Pay Period 18C 12/07/16 12/08/16

Eligibility Criteria

Employees who have accrued Over40 Comp Time II credits are eligible to cash out up to 120 hours once per year. Employees do not need to be currently enrolled in the Over40 Comp Time II program or be currently employed in an eligible position to participate in the annual cash out.

The payment is calculated at the straight time rate based on the employee’s salary on the Effective Date.

Agency Actions

To pay the 2016 CSEA and PEF Over40 Comp Time II Cash Out to eligible employees, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code DH4 (for Hourly employees) or Earnings Code D40.

Earnings Begin Date: Appropriate Effective Date or last day the employee is Active
Earnings End Date: Same as Earnings Begin Date
Earn Code: D40 or DH4
Hours: Number of hours to be paid

Miscellaneous Payment Information

The CSEA and PEF Over40 Comp Time II Cash Out is pensionable but is not included in the calculation of overtime.

Tax Information

These monies are taxable income, will be included in the employee’s taxable gross and are subject to all employment taxes and income taxes. Income taxes will be calculated using the employee’s current Tax Marital Status and Withholding Allowances on the Update Employee Tax Data page.

Payroll Register and Employee’s Paycheck/Advice

The appropriate Earnings Code and the amount paid will be displayed on the Payroll Register.  The appropriate Earnings Description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.

D40 Over 40 Cash Out
DH4 Over 40 Hourly Cash Out

Questions

Questions regarding this bulletin should be directed to the Payroll Earnings mailbox.

Questions regarding tax information may be directed to the Tax and Compliance mailbox.