State Agencies Bulletin No. 1683

Subject
New Payroll Check Notification Report
Date Issued
November 5, 2018

Purpose

To notify agencies of the new Payroll Check Notification Report which shows the status of payroll checks issued out of the Statewide Financial System (SFS). This report will include all stopped/reissued checks, salary exchange checks, direct deposit returns, and retirement refunds.

Effective Date(s)

Immediately

Payroll Notification Report

The new Payroll Check Notification Report will be available to agency payroll staff via a link on the PayServ Bulletin Board. The report will include the following check information:

  • Payee Name (Name the check is issued to)
  • Invoice Information
  • Payment Amount
  • Voucher in SFS
  • Vendor ID
  • Vendor Description:
    1. Payroll Check Exchange (Salary Exchange Check)
    2. Payroll Check Reversal (AC230 Partial Check)
    3. Payroll Deduction Vendors (Retirement Refund Checks)
    4. Payroll Direct Deposit Returns (Reissued checks from failed Direct Deposits)
    5. Payroll Direct Deposit Reversals (Reissued Checks due to Reversed Direct Deposits)
    6. Payroll Garnishment Officers (Garnishment Refunds)
    7. Payroll Reissued Checks (State Payroll Stop/Reissues)
  • Payment Status:
    1. Paid (Check has been created in SFS)
    2. Stopped (Check has been stopped at the bank)
    3. Stale Dated Payment (Check has been returned to OSC as undeliverable)
  • Date Check Cashed or Stopped
  • Voucher Creation Date (Date the reissued payment is submitted to SFS)
  • Payment Creation Date (Date the reissued check is printed/mailed)

OSC Actions

OSC will update the Payroll Check Notification Report every Monday on the PayServ bulletin board. The report will show three months of reissued payroll checks dating back to the voucher creation date.

Agency Actions

Agencies should use the New Payroll Check Notification Report to monitor the status of any stop payment/reissue requests, direct deposit returns, salary exchange checks or retirement refunds.

Questions

Questions should be directed to the Uncashed & Reissued NYS Payroll Checks mailbox.