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Date: November 12, 2019

Bulletin Number: 1784

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Subject Certification, Licensure and Exam Fee Reimbursement (CLEFR) for 2019 Administered by the Governor’s Office of Employee Relations (GOER), Public Employees Federation (PEF), and Civil Service Employees Association (CSEA)

Purpose The purpose of this bulletin is to inform agencies of the processing of the taxable fringe benefit CLEFR for 2019.

Legal Reference
Pursuant to Internal Revenue Code Section 61, certain fringe benefits such as the Certification, Licensure and Exam Fee Reimbursement are considered taxable income.

Affected Employees Employees who participated in the PEF or CSEA Certification, Licensure and Exam Fee Reimbursement Program or received reimbursement from the Empire Star Public Service Award program are impacted by this bulletin.

Effective Date(s) Administration paychecks dated November 27, 2019
Institution paychecks dated December 04, 2019

OSC Actions OSC will process CLEFR transactions as submitted by GOER and CSEA.
 
The amount will be added through Time Entry using the earn code CFR.  This amount is used for reporting and tax withholding purposes only and does not increase the employee’s compensation.

Tax Information
Certification, Licensure and Exam Fee Reimbursement is considered a taxable fringe benefit.  As such, it is supplemental taxable income, will be added to the employee’s taxable gross wages for tax withholding purposes, and is subject to employment and income taxes.

Federal, State and New York City income tax withholding will be calculated using the Aggregate method.  Yonkers income tax withholding will be calculated using the Flat Rate method.  Yonkers Flat Rate Withholding is 1.61135% for Yonkers residents and 0.50% for Yonkers nonresidents.

The CLEFR amount will be reported on the employee’s Form W-2 in box 14 under code FRB.


Payroll Register
and Employee’s
Paycheck/Advice
Communication to Affected
Employees
The Earnings Code CFR and the amount will appear on the employee’s paycheck or direct deposit advice statement.

PEF

A letter will be sent by the Governor’s Office of Employee Relations to affected PEF participants informing them of the tax implications. 

CSEA

CSEA participants are informed of the taxability upon enrollment in the program.

Empire Star Public Service Award

Empire Star Public Service Award recipients are informed of the taxability upon enrollment in the program.

Questions Questions regarding this bulletin may be emailed to the Tax and Compliance mailbox.