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Travel Advisory
Office of Operations
Bureau of State Expenditures

Advisory Number: 11
Advisory Name:

GFO Updates - Employee Expense Reimbursements

Date Issued: 08/05/2019 Date Last Updated: 08/05/2019

Subject:
GFO Updates – Employee Expense Reimbursements (Effective July 29, 2019)

Guidance:
The Office of the State Comptroller updated the following sections in Chapter XIII of the Guide to Financial Operations:
Chapter/Section Name Description
XIII.2 Employee Expense Reimbursement Policies Updated to indicate the Due to State Offset functionality is available for employee use in the Travel and Expense Module in SFS
XIII.2.B Expense Report Submission Updated to indicate the Due to State Offset functionality is available for employee use in the Travel and Expense Module in SFS
XIII.4.A Employee Travel Card Reconciliation Updated to indicate “Due State” amounts should be paid back within 30 days of the expense report date in which the Due State was created
XIII.9 Allowed Values for Processing Payments in SFS - Expense Types

Added the following expense types:

  • Due to State Offset
  • Due to State Adjustment
XIII.10 Refunds Owed to the State by an Employee Updated to indicate the Due to State Offset functionality is available for employee use in the Travel and Expense Module in SFS
XIII.10.D Refunds Owed to the State by an Employee - Using a Due to State Offset

New section

References:
Guide to Financial Operations
Chapter XIII, Section 2 – Employee Expense Reimbursement Policies
Chapter XIII, Section 2.B – Expense Report Submission
Chapter XIII, Section 4.A – Employee Travel Card Reconciliation
Chapter XIII, Section 9, Expense Types Attachment – Allowed Values for Processing Payments in SFS - Expense Types
Chapter XIII, Section 10 – Refunds Owed to the State by an Employee
Chapter XIII, Section 10.D – Refunds Owed to the State by an Employee - Using a Due to State Offset

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