The Academy for New York State's Local Officials

Cash Management

A Tutorial for Local Governments and School Districts

Gather Needed Information

The information you will need to gather to begin your cash flow analysis includes:

  • Monthly Accounting Records: These records should include receipts and disbursements from prior years (historical data) , budgeted versus actual data, and cash/cash equivalent accounts.
  • Bank Statements: Previous fiscal year statements will help you to pinpoint patterns of collections and disbursements, and enable you to highlight cash balances available for investment decisions.
  • Current Year Budget: You will need this information to project anticipated revenues, schedule expenditures and estimate capital project requirements. Remember to include budget information from all major operating departments. Also, you will need to know the timing of any recurring expenditures.
  • Summary of Investment Maturities: A schedule of investments and maturity dates will be necessary to help determine future cash balances that will be available.