The Academy for New York State's Local Officials

Cash Management

A Tutorial for Local Governments and School Districts


An effective disbursement system should include the following goals:

  • Reduce the amount of idle cash balances.
  • Avoid late fees and take advantage of discounts offered by vendors.
  • Reduce the net cost of processing disbursements.

Practices such as adjusting the timing of vendor payments and payroll schedules, using electronic payments when possible, and protecting yourself against check fraud can help you to achieve these goals. Our next topic covers several ways you can maximize these interest earnings.