City of Gloversville – City Clerk (2019M-96)

Issued Date
December 11, 2020

[read complete report - pdf]

Audit Objective

Determine whether the City of Gloversville (City) Clerk properly accounted for fees.

Key Findings

The current Clerk began properly accounting for fees as of October 1, 2017. The former Clerk did not properly account for fees. The former Clerk:

  • Waived fees for 249 certified copies of birth certificates totaling $2,490 without a valid reason.
  • Did not deposit all fees intact and substituted checks and money orders for cash collections.

Key Recommendations

  • Collect proper fee amounts for all transactions.
  • Deposit collections intact and record all transactions in the accounting system.

City officials generally agreed with our recommendations and have initiated, or indicated they planned to initiate corrective action.