Baldwin Fire District - Credit Card and Travel Expenditures (2018M-27)

Issued Date
June 08, 2018

[read complete report - pdf]

Audit Objective

Determine whether Determine whether the Board ensured that credit card and travel expenditures were adequately supported and for legitimate District purposes.

Key Findings

  • Of the 279 credit card purchases made during our audit period, 80 totaling $16,909 did not have adequate supporting documentation attached to the claims.
  • Two commissioners purchased vacation packages, for a conference in Florida, totaling $5,982 and charged an additional $1,095 for meals even though they received meal per diem allowances prior to the trip.

Key Recommendations

  • Ensure that credit card charges are adequately supported and necessary.
  • Seek reimbursement for all unnecessary meal expenditures and all personal expenses.
  • Ensure that meals are not charged to District credit cards for individuals who receive per diem meal allowances.

District officials generally agreed with our recommendations and indicated they have taken, or plan to take, corrective action