Yorktown Central School District – Procurement and Claims Processing (2017M-177)

Issued Date
December 01, 2017

Purpose of Audit

The purpose of our audit was to determine whether the District procured goods and services in accordance with law and District policy and to determine whether payments for goods and services were appropriate and adequately documented for the period July 1, 2015 through March 31, 2017.


The Yorktown Central School District is located in the Towns of Yorktown, New Castle and Cortlandt, in Westchester County. The District, which has approximately 3,400 students, is governed by an elected seven-member Board of Trustees. Budgeted appropriations for the 2016-17 fiscal year totaled $98 million.

Key Findings

  • District officials did not consistently use competitive methods when purchasing goods and services.
  • Credit purchases are not properly authorized, controlled and monitored.
  • Claims totaling $728,341 were paid without sufficient documentation.
  • The District overpaid $5,844 for fuel.

Key Recommendations

  • Revise the procurement policy and use competitive methods when procuring goods and services.
  • Revise District policy and procedures regarding credit purchases.