[read complete report - pdf]

Audit Objective

Determine whether all extra-classroom activity (ECA) funds were deposited complete and in a timely manner, and whether all disbursements were properly supported and for legitimate ECA purposes.

Key Findings

• The Board did not appoint a faculty counselor, faculty auditor or a central treasurer as required.
• The Central Treasurer recorded receipts for three clubs totaling $37,911. However, none of these clubs maintained sufficient documentation to determine how much was collected or that receipts were accounted for.
• We reviewed 28 deposits totaling $31,521 and found four deposits totaling $4,086 were deposited between 11 and 14 days after the date the faculty advisor brought the funds to the Business Office.
• We reviewed 20 disbursements totaling $32,553 and found two cash advances totaling $1,780 did not have the proper approvals.

Key Recommendations

• Appoint a faculty counselor, auditor and central treasurer.
• Ensure that clubs are maintaining detailed independent records.
• Ensure that cash advances are approved by the appropriate District officials.

District officials generally agreed with our recommendations and have initiated or indicated they planned to initiate corrective action.