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Audit Objective

Determine whether District officials ensured that competition was sought for the purchase of goods and services not subject to competitive bidding.

Key Findings

District officials did not:

• Seek competition for seven professional service providers who were paid $325,131 during our audit period.
• Obtain written or verbal quotes for the purchase of goods and services from five vendors paid $267,306.

The Board did not review and update the District procurement policy.

Key Recommendations

• Use a request for proposal (RFP) process or solicit quotes to seek competition when procuring professional services.
• Obtain verbal and written quotes as required by the procurement policy.
• Document all purchase decisions including the justification for using sole source vendors.
• Annually review the procurement policy and update it as needed.

District officials generally agreed with our recommendations and indicated they planned to take corrective action.