BOCES Milk Bidding (2018-MS-2)

Issued Date
July 27, 2018

[read complete report - pdf]

We also released four letter reports to the following BOCES: Capital Region [pdf], Dutches [pdf], Onondaga-Cortland-Madison [pdf], and Monroe 2-Orleans [pdf].

Audit Objective

Determine whether Board of Cooperative Educational Services (BOCES) milk bidding practices foster competition.

Key Findings

  • Milk bidding practices used generally resulted in receiving multiple bids for participating school districts (districts).

Bidding cooperatively:

  • Maximized buying volume and allowed districts to receive the lowest price for chocolate fat free milk half-pints.
  • May have saved as much as $355,000 (15 percent) on fat free chocolate milk half pints in 2016-17, in places where it was not used to maximize buying volume.

BOCES officials’ responses to our findings and recommendation are in Appendix B.

Key Recommendation

  • Consider other bidding methods, such as a cooperative purchase, to maximize buying volume when procuring milk to help ensure the districts utilize the most cost effective purchasing option.

1 U.S. Code of Federal Regulations, Title 7 Section 210.10
2 New York State General Municipal Law Section 103