Local Government Publications

Search Audits for reports on municipalities and school districts dating back to 2014.

Accounting Notices and Bulletins > Debt

June 2002 –

This bulletin explains the reporting requirements for advance refunding bonds. Many school districts are issuing advance refunding bonds this year because the state is changing how it calculates and pays building aid. Building aid, rather than being based on actual debt service payments, will now be based on an "assumed amortization calculation" that assumes that districts borrow money for the maximum period of probable usefulness allowed by Local Finance Law section 11.00 and pays an assumed interest rate. Details are on the State Education Department's website.

Accounting Notices and Bulletins > Reporting

October 2001 –

The purpose of this bulletin is two-fold:

  • First, we want to assure those local governments not implementing GASB Statement No.34 that the upcoming adjustments that will be made to the fund level statements for 2002 fiscal year end reporting will not have a major impact on their record keeping and/or financial reporting to OSC. Our January 2001 accounting release focused on the changes associated with accounting and reporting of trust funds. Other changes, dealing with terminology and account codes changes, will be addressed in a future bulletin.
  • Second, we want to provide those local governments contemplating implementation of GASB Statement No. 34 with some basic information about the fund financial statements that are the third element of the model. The following information is provided for those local governments contemplating the implementation of GASB Statement No. 34.
Accounting Notices and Bulletins > Budgeting, Cash Disbursements

July 2001 –

The purpose of this bulletin is to alert you to legislative changes requested by the State Comptroller that apply to budgets for fiscal years commencing on or after January 1, 2001 and to provide information that will help determine a reasonable level of fund balance for your government.

Accounting Notices and Bulletins > Reporting

January 2001 –

GASB Statement No. 34 makes significant changes to the accounting and reporting requirements for expendable and nonexpendable trusts. The statement eliminates the designation of expendable and nonexpendable trust funds and creates new funds based on the ability to use these resources for governmental purposes. 

Tools >

January 2001 –

Publication Listing and Order Form

Accounting Notices and Bulletins > Reporting

November 2000 –

GASB Statement No. 33 provides accounting and reporting guidelines for nonexchange transactions. A nonexchange transaction is one in which a government receives (or gives) value without directly giving (or receiving) equal value in exchange.

Accounting Notices and Bulletins > Reporting, Revenues/Cash Management

June 2000 –

The Risk Retention Fund (CS) was originally established to account for risk financing and insurance activity in a single fund using the modified accrual basis of accounting. As a result of pronouncements from the Governmental Accounting Standards Board (GASB), the Risk Retention Fund (CS) will be eliminated from the Uniform System of Accounts for fiscal years ending after December 31, 2000.

Accounting Notices and Bulletins > Reporting

March 2000 –

Chapter 497 of the Laws of 1999 amends the Vehicle and Traffic Law effective onApril 1, 2000 to provide that every county and the City of New York shall establish a handicapped parking education program for the purpose of providing education, advocacy and increased public awareness of handicapped parking laws.

Accounting Notices and Bulletins > Reporting

August 1999 –

Since 1990 the New York State Environmental Facilities Corporation (EFC), through its revolving loan fund, has provided over 330 local governments and public authorities nearly $5 billion in long and short term loans to finance eligible clean water and drinking water projects.

This bulletin describes the types of loans that are currently available from the revolving fund (long term leverage loans, short term direct loans, and long term direct loans) and the proper accounting treatment for each loan type.

Accounting Notices and Bulletins > Reporting

October 1998 –

Changes in Internal Revenue Code (IRC) Section 457 require local governments to hold deferred compensation in trust for employees and their beneficiaries. Previously, IRC Section 457 required that these assets remained the property of the employer until paid or made available to the participant; as such, they were held in an agency capacity and were subject to the claims of the government’s general creditors.

Accounting Notices and Bulletins > Cash Receipts

September 1998 –

Legislation requested by the State Comptroller (Chapter 465, Laws of 1998) permits town and village courts, who meet certain criteria, to transmit monthly receipts to the Chief Fiscal Officer (CFO) without first sending them to the State for distribution. Previously, courts had to send the moneys they collected to the State Comptroller, who, on a quarterly basis, sent the local share back to the municipalities. 1996 legislation created a temporary pilot program for up to 100 municipalities, but this 1998 legislation makes the program permanent and opens it up to all municipalities who have the capacity to file reports electronically and meet other criteria. This gives localities access to their revenues sooner and improves their cash flow.

Accounting Notices and Bulletins > Reporting, Revenues/Cash Management

June 1998 –

Federal and State Welfare Reform legislation has brought about program and funding changes which necessitate revisions to the revenue and expenditure accounts listed below. These changes are based on recent revisions to Chapter 2, Volume I, of the Fiscal Reference Manual published by the New York State Office of Temporary and Disability Assistance.

Accounting Notices and Bulletins > Budgeting, Revenues/Cash Management

June 1998 –

Issued to: County, City, Town and Village Chief Fiscal Officers, School District and BOCES Business Officials.

Accounting Notices and Bulletins > Capital Projects

May 1998 –

Multi-Modal Projects will be accounted for in a Capital Projects Fund or in an Enterprise Fund. Capital Projects fund revenues will be recorded in subsidiary revenue account code 3505 - Multi-Modal Program and expenditures will be classified by functional unit based on the type of project being undertaken. Enterprise funds should capitalize assets and recognize revenue using account 3505.

Accounting Notices and Bulletins > Reporting

March 1998 –

Since your county’s billing lag factor is included in the MARS 039 Reports sent to your county Social Services Commissioner, we are no longer sending an annual bulletin. As counties closed their books and filed their 1997 annual reports, a few questions arose about the MMIS accrual. The purpose of this bulletin is to restate the procedure for making this accrual.

Accounting Notices and Bulletins > Reporting, Revenues/Cash Management

August 1997 –

An agreement for the purpose of protecting New York City’s drinking water supply and the economic vitality of the upstate Watershed communities. The agreement provides for expenditures by New York City and the State of New York on various long-range watershed protection and water quality enhancement programs.

Accounting Notices and Bulletins > Budgeting, Reporting

August 1997 –

This bulletin provides information on the elimination of the Risk Retention (Insurance Reserve) Special Revenue Fund (the CS fund) from the Uniform System of Accounts. It also provides information on how the activity in that fund must be reported in the general fund in the ST-3 Annual Financial Report for the year ended June 30, 1997. This change is needed to comply with GASB Statement 10.

Accounting Notices and Bulletins > Reporting, Revenues/Cash Management

June 1996 –

The purpose of this release is to provide accounting and reporting guidance for gifts and donations restricted to use for D.A.R.E. Programs.

Accounting Notices and Bulletins > Reporting

February 1996 –

Chapter 83 of the Laws of 1995 adds Social Services Law section 153-i, Block Grants for family and children’s services. The law requires the New York State Department of Social Services to apportion the state funds appropriated among the social services districts by a formula contained in section 153-i, subdivision 1, paragraph b.

Accounting Notices and Bulletins > Budgeting, Reporting

February 1996 –

Issued to: County, City, Town and Village Chief Fiscal Officers