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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Herkimer County Community College - Procurement (2019M-186)

Released: December 6, 2019 -- [read complete report - pdf]

Audit Objective

Determine whether College officials use competitive methods when procuring goods and services.

Key Findings

  • The purchasing policy is outdated and inconsistent with purchasing procedures and is not communicated to all College staff involved in the purchasing process.
  • The purchasing policy and procedures do not address the solicitation of competition for professional services and insurance.
  • The College purchased goods and services totaling $474,514 and professional services totaling $702,016 without seeking competition.

Key Recommendations

  • Review and update the purchasing policy and procedures to ensure they are consistent, and provide detailed guidance for procuring professional services and insurance.
  • Ensure the purchasing policies and procedures are distributed to all staff involved in the purchasing process.
  • Ensure that College officials and employees use competitive methods when procuring goods and services in accordance with General Municipal Law and the College’s purchasing policy and procedures.

College officials generally agreed with our recommendations and indicated they planned to initiate corrective action.

Background

Herkimer County Community College (College), chartered in 1966, is sponsored by Herkimer County (County) and is part of the State University of New York system. The College campus is located in the Village of Herkimer. The College is governed by a Board of Trustees (Board) composed of nine appointed members and one student trustee.

The College President is the chief executive officer, and the Senior Vice President for Administration and Finance (Vice President) serves as the chief financial officer. The purchasing agent, under the supervision of the Vice President, is responsible for approving purchases. The current purchasing agent was appointed in November 2018.

Quick Facts
Employees257
Enrollment (Full-time Equivalent Students)2,050
2017-18 Expenditures$31.5 million
Non-payroll Payments 9/1/17-4/30/19$18.5 million

Audit Period

September 1, 2017 – April 30, 2019


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236