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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Bronxville Union Free School District - Procurement (2018M-46)

Released: June 8, 2018 -- [read complete report - pdf]

Audit Objective

Determine if District officials sought competition for the purchase of goods and services not subject to competitive bidding and ensured that written contracts were in place for all professional services.

Key Findings

District officials did not:

  • Always seek competition for professional services.
  • Have written agreements for 10 professional service providers who were paid $394,380 during the audit period.
  • Always obtain quotes for goods and services, as required by the purchasing policy.

Key Recommendations

  • Consider revising the District’s purchasing policy to require competition for procuring professional services.
  • Enter into written agreements or pass resolutions for all current and future professional services.
  • Ensure the required quotes for goods and services are obtained.

District officials agreed with our recommendations and indicated they planned to initiate corrective action.

Background

The Bronxville Union Free School District (District) serves the Village of Bronxville in Westchester County. The District is governed by a Board of Education (Board) which is composed of seven elected members. The Superintendent of Schools (Superintendent) is the District’s chief executive officer and is responsible, along with other administrative staff, for the District’s day-to-day management under the Board’s direction.

The Board appointed the Assistant Superintendent for Business (Assistant Superintendent) as the purchasing agent who is responsible for approving all purchases and ensuring that they are made in accordance with District policy, regulations and applicable laws.

Quick Facts
Employees362
Enrollment 1,660
2017-18 Budgeted Appropriations$47.1 million

Audit Period

July 1, 2016 – December 31, 2017


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236