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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Elba Central School District - Financial Management (2018M-96)

Released: August 31, 2018 -- [read complete report - pdf]

Audit Objective

Determine whether the Board and District officials effectively managed the District’s financial condition.1

Key Findings

  • The Board adopted budgets with overestimated appropriations averaging $950,000. As a result, it did not use all of the appropriated fund balance.
  • Taxpayers might have realized $570,000 in cumulative tax savings had the Board maintained the same tax levy as in 2013-14 and if the Board had used overfunded reserves to pay $860,000 of related expenditures rather than appropriations.
  • District officials overfunded three reserves that totaled $2.1 million.

Key Recommendations

  • Adopt realistic budgets based on historical or other known trends.
  • Review reserves to determine whether they are necessary and reasonably funded.

District officials generally agreed with our recommendations and indicated they planned to initiate corrective action.

Background

The Elba Central School District (District) serves portions of the Towns of Batavia, Byron, Elba, Oakfield and Stafford in Genesee County.

The seven-member Board of Education (Board) is responsible for managing and controlling the District’s financial and educational affairs. The Superintendent of Schools (Superintendent) is responsible for the District’s day-to-day management. The Superintendent is also responsible, along with the District Treasurer (Treasurer), for developing and administering the budget.

Quick Facts
Employees 90
Enrollment365
2017-18 Appropriations $9 million
General Fund Balance as of June 30, 2017 $4.7 million

Audit Period

July 1, 2014 through January 22, 2018. We extended our audit scope back to August 1, 2006 to evaluate the establishment of certain reserves, June 30, 2013 for certain reserve balance analysis and July 1, 2013 for the tax levy analysis.


1 Our audit focused primarily on the general fund's financial condition.


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236