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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Dansville Central School District - Information Technology and Non-Instructional Employee Leave Benefits (2018M-169)

Released: January 18, 2019 -- [read complete report - pdf]

Audit Objective

Determine whether:

  • The Board and District officials ensured information technology (IT) assets were safeguarded.
  • District officials accurately maintained leave records for non-instructional employees.

Key Findings

  • The Board and District officials have not adopted adequate security policies and procedures to safeguard IT assets.
  • District officials did not provide IT security awareness training for employees.
  • As of February 27, 2018, leave balances for 31 of the 40 non-instructional employees tested (78 percent) were inaccurate.

In addition, sensitive IT control weaknesses were communicated confidentially to District officials.

Key Recommendations

  • Adopt comprehensive IT security policies, procedures and plans to safeguard IT assets and data.
  • Provide periodic IT security awareness training to personnel who use IT resources.
  • Ensure that amounts earned for leave are granted in accordance with contracts and Board approval and that leave records are accurately maintained and up-to-date.
  • Address the confidentially communicated IT recommendations.

District officials agreed with our recommendations and indicated they planned to initiate corrective action.

Background

The Dansville Central School District (District) serves the Towns of North Dansville, Conesus, Groveland, Ossian, Sparta, West Sparta and Springwater in Livingston County and the Towns of Dansville and Wayland in Steuben County.

The District is governed by a seven member Board of Education (Board) responsible for the general management and control of financial and educational affairs. The Superintendent of Schools is the chief executive officer responsible for day-to-day management and administration.

The Director of Curriculum, Instruction and Computer Technology (Director) is responsible, along with the technology coordinator and computer network administrator for the overall management of IT infrastructure. The human resources clerk is responsible for recording leave time earned and used.

Quick Facts
Students1,630
Employees330
Desktops, Laptops and Tablets3,500

Audit Period

July 1, 2016 – July 27, 2018


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236