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NYS Comptroller

THOMAS P. DiNAPOLI

Audits of Local Governments and School Districts

Report Highlights

Honeoye Central School District - Information Technology (2019M-9)

Released: August 9, 2019 -- [read complete report - pdf]

Audit Objective

Determine whether the Board and District officials effectively managed the District’s information technology (IT) assets.

Key Findings

  • The Board and District officials have not adopted adequate security policies and procedures to safeguard IT assets.
  • Employees stored personal data, such as photos, videos and music, on District computers.
  • District officials did not provide IT security awareness training for employees.

In addition, sensitive IT control weaknesses were communicated confidentially to District officials.

Key Recommendations

  • Adopt comprehensive IT security policies, procedures and plans to safeguard IT assets and data.
  • Ensure staff comply with the District’s policies related to personal use of IT assets.
  • Provide periodic IT security awareness training to personnel who use IT resources.

District officials disagreed with certain aspects of our findings and recommendations, but indicated they have initiated corrective action. Appendix B includes our comments on issues raised in the District’s response letter.

Background

The Honeoye Central School District (District) serves the Towns of Richmond, Bristol, Canadice, South Bristol and West Bloomfield in Ontario County and the Town of Livonia in Livingston County.

The Board of Education (Board) is responsible for managing the District’s operations. The Superintendent of Schools (Superintendent) is responsible for the District’s day-to-day management, budget development and administration.

The District contracts with Wayne Finger Lakes Board of Cooperative Educational Services (BOCES) along with another district for the shared services of an IT Director, network administrator and computer support specialist (BOCES IT staff) for the overall management of its IT infrastructure. At least one of these individuals is on-site daily.

Quick Facts
Enrollment568 students
Employees227
Approx. # of Employee Computers200
Computers Examined13 Macs and seven PCs

Audit Period

July 1, 2017 – November 28, 2018


Local Government and School Accountability Contact Information:

Phone: (518) 474-4037; Email: localgov@osc.ny.gov
Address: Office of the State Comptroller, Division of Local Government and School Accountability
110 State Street, 12th Floor; Albany, NY 12236